GENERAL
HANDBOOK
2024
GENERAL HANDBOOK
FOR STUDENTS
CALENDAR FOR ACADEMIC YEAR: 2024
JANUARY 2024
Monday 1 New Year’s Day (Public Holiday)
Tuesday 2
Wednesday 3 UNIVERSITY RE-OPENS
Administrative staff and those academic staff required for registration preparations
return, as determined By Heads of Departments
Thursday 4
Friday 5
Saturday 6
Sunday 7
Monday 8 All other staff return
Tuesday 9
Wednesday 10 Final date for applications for scanning of 2024 second semester main examination
scripts
Thursday 11 Faculty Board EXCO approval of 2024 annual supplementary examination results
Friday 12 Publication of 2024 annual supplementary examination results
Saturday 13
Sunday 14
Monday 15 Commencement of registration for all students
• Undergraduate: New Students & Returning Students
• Postgraduate: Course Work Master’s (New and Returning Students)
• Postgraduate: Full Research Master’s and Doctorates (New and
Returning Students)
Supplementary examinations commence for all 2024 second semester subjects
Final date for applications for re-mark of 2024 second main examination scripts
Tuesday 16
Wednesday 17
Thursday 18
Friday 19
Saturday 20
Sunday 21
Monday 22 Supplementary examinations end for all 2024 second semester subjects
Tuesday 23
Wednesday 24
Thursday 25
Friday 26 Final date for submission of all outstanding 2024 second semester supplementary
examination scripts
to the Examinations Audit Panel
Saturday 27
Sunday 28
Monday 29 Tuesday 30
Wednesday 31 Faculty Board EXCO approval of 2024 second semester supplementary examination
results
FEBRUARY 2024
Thursday 1 10:00 Bid Adjudication Committee Meeting
Publication of 2024 second semester supplementary examination results
Friday 2
Saturday 3
Sunday 4
Monday 5 Beginning of the first term
Tuesday 6 09:00 University Planning and Resources Forum Meeting
Final date for applications for scanning of 2024 annual and second semester
supplementary examination scripts
Final date for student applications for 2024 annual and second semester special
examinations
Wednesday 7 10:00 Library Committee Meeting
Thursday 8 14:00 Student Services Board Meeting
Friday 9 Registration Ends
• Undergraduate: New Students & Returning Students
• Postgraduate: Course Work Master’s (New and Returning Students)
• Postgraduate: Full Research Master’s and Doctorates (Returning
Students)
The final date for applications for re-mark of 2024 annual and second semester
supplementary examination scripts
Faculty Office to capture all 2024 annual and second semester special examination
applications
Saturday 10
Sunday 11
Monday 12 Commencement of lectures – annual and first semester students
Commencement of late registration
• Undergraduate: New Students & Returning Students
• Postgraduate: Course Work Master’s (New and Returning Students)
• Postgraduate: Full Research Master’s and Doctorates (Returning
Students)
Tuesday 13 Institutional Research and Innovation Committee Meeting
Wednesday 14 10:00 Senate Rules Committee Meeting
SENATE AGENDA CLOSES
Thursday 15 09:00 Executive Management Committee Meeting
Typed and moderated examination question papers and marking memorandums for
the 2024 annual and second
semester special examinations due at Examinations
Friday 16 09:00 Higher Degrees Committee Meeting
Saturday 17
Sunday 18
Monday 19 10:00 Senex Meeting
Tuesday 20 10:00 Programme Evaluation Committee Meeting
Wednesday 21
Thursday 22 09:30 Safety Health and Environmental Committee Meeting
Friday 23 Late Registration Ends
• Undergraduate: New Students & Returning Students
• Postgraduate: Course Work Master’s (New and Returning Students)
• Postgraduate: Full Research Master’s and Doctorates (Returning
Students)
Saturday 24
Sunday 25
Monday 26
Tuesday 27 09:00 Professorial Appeals Committee Meeting
Wednesday 28 10:00 Human Capital Committee Meeting
Thursday 29 09:00 Finance Committee of Council Meeting
13:00 Audit Committee Meeting
Conducting of 2024 annual and second semester special examinations
MARCH 2024
Friday 1
Saturday 2
Sunday 3
Monday 4 10:00 Bid Adjudication Committee Meeting
day 5
Wednesday 6 11:00 Senate Meeting
Thursday 7 Final date for submission of all outstanding 2024 annual and second semester special
examination scripts
to the Examinations Audit Panel
Friday 8
Saturday 9
Sunday 10 ◘ Isaiah Shembe Day
Monday 11 10:00 Risk Committee Meeting
Final date for any changes to first semester modules/ programmes
already registered for (except cancellations and de-registrations)
Final date for academic departments to capture the approved examiner’s and
moderator’s details for the
First Semester and Annual subjects onto ITS
Tuesday 12 14:00 Exco of Council Meeting
Faculty Board EXCO approval of 2024 annual and second semester special
examination results
Wednesday 13 12:00 Institutional Forum Meeting
Publication of 2024 annual and second semester special examination results
Thursday 14 09:00 Executive Management Committee Meeting
Friday 15 10:00 Labour Management Consultative Forum Meeting
Saturday 16
Sunday 17
Monday 18 10:00 Information and Technology Committee Meeting
Final date for applications for scanning of 2024 annual and second semester special
examination scripts
Tuesday 19
Wednesday 20 09:30 Employment Equity and Skills Development Committee Meeting
Final date for applications for re-mark of 2024 annual and second semester special
examination scripts
Thursday 21 Human Rights Day (Public Holiday)
Friday 22
Saturday 23 09:00 Council Meeting
Sunday 24
Monday 25
Tuesday 26
Wednesday 27 09:00 Special Higher Degrees Committee Meeting to consider further ExaminersReports
Thursday 28 End of first term
Friday 29 Good Friday (Public Holiday)
Saturday 30 Holy Saturday (Public Holiday)
Sunday 31 Easter Sunday (Public Holiday)
◘ The University respects the religious belief of all staff and students. As a result tests and examinations will not
be scheduled on these days, however the University will remain open and operational.
APRIL 2024
Monday 1 Family day (Public Holiday)
Tuesday 2
Wednesday 3
Thursday 4
Friday 5
Saturday 6
Sunday 7
Monday 8 Beginning of the second term
Last day to cancel first semester modules or to de-register for firstsemester programmes.
A student cancelling or de-registering after this date will be regarded ashaving failed that module/programme and officially published results willbe reflected accordingly. A student cancelling or de-registering from anymodules/ programme prior to or as at this date will be recorded as havingwithdrawn and no result will be published.
Tuesday 9
Wednesday 10
Thursday 11 ◘ Eid-ul-Fitr
Friday 12 10:00 Bid Adjudication Committee Meeting
Saturday 13
Sunday 14
Monday 15 16:00 Honorary Awards Committee Meeting
Tuesday 16 10:00 Enrolment Planning and Management Committee Meeting
Final date for any changes to annual modules/ programmes already
registered for (except cancellations and de-registrations)
Wednesday 17 09:00 Executive Management Committee Meeting
Thursday 18
Friday 19
Saturday 20
Sunday 21
Monday 22
Tuesday 23 10:00 Programme Evaluation Committee Meeting
Wednesday 24 10:00 Academic Freedom Committee Meeting
Thursday 25
Friday 26 Typed and moderated examination question papers and marking memorandums for
the first semester
and supplementary examinations due at Examinations
Saturday 27 Freedom Day (Public Holiday)
Sunday 28
Monday 29
Tuesday 30 10:00 Library Committee Meeting
◘ The University respects the religious belief of all staff and students. As a result tests and examinations will not
be scheduled on these days, however the University will remain open and operational.
MAY 2024
Wednesday 1 Worker’s Day (Public Holiday)
Thursday 2 ◘ Isaiah Shembe Day
Friday 3 09:30 Quality Assurance Committee Meeting
Saturday 4
Sunday 5
Monday 6 09:00 University Planning and Resources Forum Meeting
Tuesday 7 10:00 Bid Adjudication Committee Meeting
14:00 Institutional Research and Innovation Committee Meeting
Wednesday 8
Thursday 9 09:00 Higher Degrees Committee Meeting
◘ Ascension Day
Friday 10 10:00 Senate Rules Committee Meeting
Saturday 11
Sunday 12
Monday 13 Autumn Graduation Ceremony (Midlands)
Tuesday 14 Autumn Graduation Ceremony (Midlands)
Wednesday 15 Autumn Graduation Ceremony (Midlands)
SENATE AGENDA CLOSES
Thursday 16 09:00 Executive Management Committee Meeting
Friday 17 10:00 Senex Meeting
12:00 Student Services Board Meeting
Saturday 18
Sunday 19
Monday 20 Autumn Graduation Ceremony (Durban)
Tuesday 21 Autumn Graduation Ceremony (Durban)
Wednesday 22 Autumn Graduation Ceremony (Durban)
Thursday 23 Autumn Graduation Ceremony (Durban)
Friday 24 Autumn Graduation Ceremony (Durban)
Final date for capturing of semester marks for the first semester subjects
Saturday 25 Autumn Graduation Ceremony (Durban)
Sunday 26
Monday 27 Autumn Graduation Ceremony (Durban)
Tuesday 28 Lectures end for all first semester students
Autumn Graduation Ceremony (Durban)
Wednesday 29 Autumn Graduation Ceremony (Durban)
Examination study period commences for all first semester students
Thursday 30 Autumn Graduation Ceremony (Durban)
Last day to cancel annual modules or to de-register for annual
programmes. A student
cancelling or de-registering after this date will be regarded as having failedthat module/ programme and officially published results will be reflected
accordingly. A student cancelling or de-registering from any module/
programme prior to or as at this date will be recorded as having
withdrawn and no result will be published
Friday 31 Autumn Graduation Ceremony (Durban)
◘ The University respects the religious belief of all staff and students. As a result tests and examinations will not
be scheduled on these days, however the University will remain open and operational.
JUNE 2024
Saturday 1
Sunday 2 Examination study period ends for all first semester students
Monday 3 First semester main examinations commence for all faculties
Tuesday 4 10:00 Bid Adjudication Committee Meeting
12:00 Institutional Forum Meeting
Wednesday 5 11:00 Senate Meeting
Thursday 6 09:00 Finance Committee of Council Meeting
13:00 Audit Committee Meeting
Friday 7 10:00 Human Capital Committee Meeting
Saturday 8
Sunday 9
Monday 10 10:00 Risk Committee Meeting
Tuesday 11 09:00 Joint Audit & Finance Committees meeting
14:00 Exco of Council Meeting
Wednesday 12 09:30 Employment Equity and Skills Development Committee Meeting
Thursday 13 10:00 Labour Management Consultative Forum Meeting
Friday 14 09:30 Safety Health and Environmental Committee Meeting
Saturday 15
Sunday 16 Youth Day (Public Holiday)
Monday 17 Youth Day Observed (Public Holiday)
◘ Eid-ul-Adha
Tuesday 18
Wednesday 19 First semester main examinations end for all faculties
Thursday 20 09:00 Executive Management Committee Meeting
Friday 21 09:00 Council Workshop
Saturday 22 09:00 Council Meeting
Sunday 23
Monday 24 10:00 Information and Technology Committee Meeting
Final date for capturing of marks for first semester subjects assessed by continuous
assessment method
Tuesday 25
Wednesday 26
Thursday 27 Final date for submission of signed mark sheet for first semester subjects assessed by
continuous assessment
method to Examinations
Friday 28 End of second term
Saturday 29
Sunday 30
◘ The University respects the religious belief of all staff and students. As a result tests and examinations will not
be scheduled on these days, however the University will remain open and operational.
JULY 2024
Monday 1
Tuesday 2
Wednesday 3 Final date for submission of all outstanding examination scripts for first semester
main examinations to the
Examinations Audit Panel
Thursday 4
Friday 5
Saturday 6
Sunday 7
Monday 8
Tuesday 9 Faculty Board EXCO approval of first semester main examination results
Wednesday 10 Publication of first semester main examination results
Thursday 11 First Semester supplementary examinations commence
Friday 12
Saturday 13
Sunday 14
Monday 15 Final date for applications for scanning of the first semester main examination scripts
Tuesday 16
Wednesday 17
Thursday 18 First Semester supplementary examinations end
Final date for applications for re-mark of the first semester main examination scripts
Friday 19
Saturday 20
Sunday 21
Monday 22 Beginning of the third term
Commencement of lectures: second semester students
Tuesday 23
Wednesday 24
Thursday 25 Final date for submission of all outstanding examination scripts for first semester
supplementary examinations to
the Examinations Audit Panel
Friday 26
Saturday 27
Sunday 28
Monday 29
Tuesday 30 14:00 Student Services Board Meeting
Faculty Board EXCO approval of first semester supplementary examination results
Wednesday 31 10:00 Bid Adjudication Committee Meeting
Registration Ends for New Postgraduate Students (Full Research Master’s
and Doctorates)
Publication of first semester supplementary examination results
*No Executive Management Committee Meeting for July due to the short semester
AUGUST 2024
Thursday 1
Friday 2 10:00 Senate Rules Committee Meeting
Saturday 3
Sunday 4
Monday 5 10:00 Library Committee Meeting
Final date for applications for scanning of the first semester supplementary
examination scripts
Final date for student applications for first semester special examinations
Tuesday 6 09:00 University Planning and Resources Forum Meeting
Wednesday 7 10:00 Programme Evaluation Committee Meeting
Thursday 8 09:00 Higher Degrees Committee Meeting
Final date for applications for re-mark of the first semester supplementary
examination scripts
Faculty Office to capture all first semester special examination applications
Friday 9 National Women’s Day (Public Holiday)
Saturday 10
Sunday 11
Monday 12 10:00 Senex Meeting
Tuesday 13 14:00 Institutional Research and Innovation Committee Meeting
Wednesday 14 SENATE AGENDA CLOSES
Thursday 15 09:30 Employment Equity and Skills Development Committee Meeting
Typed and moderated examination question papers and marking memorandums for
the first semester special examinations due at Examinations
Friday 16
Saturday 17
Sunday 18
Monday 19 09:00 Executive Management Committee Meeting
Final date for any changes to second semester modules/ programmes
already registered for (except cancellations and de-registrations)
Tuesday 20
Wednesday 21 09:30 Safety Health and Environmental Committee Meeting
Thursday 22
Friday 23
Saturday 24
Sunday 25 Monday 26 Final date for academic departments to capture the approved examiner’s and
moderator’s details for the second
semester subjects onto ITS
Tuesday 27 10:00 Bid Adjudication Committee Meeting
Wednesday 28 10:00 Human Capital Committee Meeting
Thursday 29 09:00 Finance Committee of Council Meeting
13:00 Audit Committee Meeting
Conducting of first semester special examinations
Friday 30
Saturday 31
SEPTEMBER 2024
Sunday 1
Monday 2
Tuesday 3
Wednesday 4 11:00 Senate Meeting
Thursday 5 09:30 Employment Equity and Skills Development Committee Meeting
Final date for submission of all outstanding examination scripts for first semester
special examinations to the
Examinations Audit Panel
Friday 6 12:00 Institutional Forum Meeting
Typed and moderated examination question papers and marking memorandums for
the annual main and supplementary examinations due at Examinations
Saturday 7
Sunday 8
Monday 9 10:00 Risk Committee Meeting
Last day to cancel second semester modules or to de-register for second
semester programmes.
A student cancelling or de-registering after this date will be regarded ashaving failed that module/programme and officially published results willbe reflected accordingly. A student cancelling or de-registering from anymodules/ programme prior to or as at this date will be recorded as havingwithdrawn and no result will be published
Tuesday 10 14:00 Exco of Council Meeting
Faculty Board EXCO approval of first semester special examination results
Wednesday 11 09:00 Professorial Committee Meeting
Thursday 12 10:00 Academic Freedom Committee Meeting
Friday 13 10:00 Labour Management Consultative Forum Meeting
Saturday 14
Sunday 15
Monday 16 10:00 Information and Technology Committee Meeting
Tuesday 17 09:00 Executive Management Committee Meeting
Wednesday 18 Spring Graduation
Thursday 19 Spring Graduation
Final date for applications for re-mark of first semester special examination scripts
Friday 20 End of third Term
Saturday 21 09:00 Council Meeting
Sunday 22
Monday 23
Tuesday 24 Heritage Day (Public Holiday)
Wednesday 25
Thursday 26
Friday 27
Saturday 28
Sunday 29
Monday 30 10:00 Bid Adjudication Committee Meeting
16:00 Honorary Awards Committee Meeting
Beginning of the fourth term
OCTOBER 2024
Tuesday 1
Wednesday 2 ◘ Rosh Hashanah
Thursday 3 ◘ Rosh Hashanah
Friday 4 ◘ Rosh Hashanah
Final date for capturing of year marks for annual subjects
Typed and moderated examination question papers and marking memorandums for
the second semester main and supplementary examinations due at Examinations
Saturday 5
Sunday 6
Monday 7
Tuesday 8 14:00 Institutional Research and Innovation Committee Meeting
Lectures end for all annual students
Wednesday 9 10:00 Programme Evaluation Committee Meeting
Examination study period commences for all annual students
Thursday 10 14:00 Student Services Board Meeting
Friday 11 ◘ Yom Kippur
Saturday 12 ◘ Yom Kippur
Sunday 13 Examination study period ends for all annual students
Monday 14 Annual main examination commence for all faculties
Tuesday 15 09:00 University Planning and Resources Forum Meeting
Wednesday 16 09:30 Quality Assurance Committee Meeting
Thursday 17 09:00 Higher Degrees Committee Meeting
Friday 18 10:00 Senate Rules Committee Meeting
Saturday 19
Sunday 20
Monday 21
Tuesday 22
Wednesday 23 SENATE AGENDA CLOSES
Thursday 24 09:00 Executive Management Committee Meeting
Friday 25 10:00 Bid Adjudication Committee Meeting
Saturday 26
Sunday 27
Monday 28 10:00 Senex Meeting
Tuesday 29 10:00 Enrolment Planning and Management Committee Meeting
Wednesday 30 10:00 Library Committee Meeting
Thursday 31 ◘ Deepavali/Diwali
◘ The University respects the religious belief of all staff and students. As a result tests and examinations will not
be scheduled on these days, however the University will remain open and operational.
NOVEMBER 2024
Friday 1 10:00 Risk Committee Meeting
Final date for capturing of semester marks for the second semester subjects
Saturday 2
Sunday 3
Monday 4 Annual main examinations ends for all faculties
Tuesday 5 10:00 Human Capital Committee Meeting
Lectures end for all second semester students
Wednesday 6 09:00 Finance Committee of Council Meeting
13:00 Audit Committee Meeting
Examination study period commences for all second semester students
Thursday 7 12:00 Institutional Forum Meeting
Final date for capturing of marks for annual subjects assessed by continuous
assessment method
Friday 8
Saturday 9
Sunday 10 Examination study period ends for all second semester students
Monday 11 Second semester main examinations commence for all faculties
Tuesday 12 09:30 Safety Health and Environmental Committee Meeting
Final date for submission of signed mark sheet for annual subjects assessed by
continuous assessment method to Examinations
Wednesday 13 11:00 Senate Meeting
Thursday 14
Friday 15 10:00 Labour Management Consultative Forum Meeting
Saturday 16
Sunday 17
Monday 18 Final date for the submission of all outstanding annual main examination scripts to
the Examination Audit Panel
Tuesday 19 14:00 Exco of Council Meeting
Wednesday 20 09:30 Employment Equity and Skills Development Committee Meeting
Thursday 21
Friday 22 Faculty Board EXCO approval of annual main examination results
Saturday 23
Sunday 24
Monday 25 10:00 Information and Technology Committee Meeting
Publication of annual main examination results
Tuesday 26 Second semester main examinations end for all faculties
Wednesday 27
Thursday 28 09:00 Executive Management Committee Meeting
Final date for applications for scanning of annual main examination scripts
Friday 29 10:00 Bid Adjudication Committee Meeting
Final date for capturing of marks for second semester subjects assessed by
continuous assessment method
Saturday 30 09:00 Council Meeting
DECEMBER 2024
Sunday 1
Monday 2 Supplementary examinations commence for all annual subjects
Tuesday 3 Final date for applications for re-mark of annual main examination scripts
Wednesday 4 Final date for submission of signed mark sheet for second semester subjects assessed
by continuous assessment method to Examinations
Thursday 5
Friday 6
Saturday 7
Sunday 8
Monday 9 Supplementary examinations end for all annual subjects
Tuesday 10 Final date for the submission of all outstanding second semester main examination
scripts to the Examination
Audit Panel
Wednesday 11
Thursday 12
Friday 13 End of fourth Term / University Closes
Saturday 14
Sunday 15
Monday 16 Day of Reconciliation (Public Holiday)
Tuesday 17
Wednesday 18
Thursday 19
Friday 20
Saturday 21
Sunday 22
Monday 23
Tuesday 24
Wednesday 25 Christmas Day (Public Holiday)
Thursday 26 Day of Goodwill (Public Holiday)
Friday 27
Saturday 28
Sunday 29
Monday 30
Tuesday 31 New Year’s Eve (Public Holiday)
26
CONTENTS
GLOSARRY OF TERMS Glossary of Terms.pdf (dut.ac.za)
CALENDAR FOR 2020 ACADEMIC YEAR 3-25
TABLE OF CONTENTS 26-27
FINANCIAL AID SERVICESAND SCHOLARSHIPS 28-31
LIBRARY RULES AND REGULATIONS
Membership 35
Borrowing 36
Hours of Operation 36
Copyright 36
Library Code of Conduct 37
GENERAL RULES FOR ALL INSTRUCTIONAL PROGRAMMES
G1 Definitions and Legal Force of Rules 38
G2 Eligibility and Requirements 42
G3 Registration 42
G4 International Students 44
G5 Limitation on the number of students accepted 45
G6 Dates of Registration/De-registration 45
G7 Minimum Admission Requirements 45
G8 Transfer of subjects passed at the Institution from one
Incomplete Instructional Programme to another 64
G9 Exemptions of Subjects 64
G10A Conferment of Status 51
G10B Advanced Standing via Recognition of Prior Learning 51
G11 Refusal of Admission or Readmission 52
G12 Eligibility for Examinations 52
G13 Examinations 53
G14 Pass Requirements 63
G15 Passes with Distinction 64
G16 Promotion to Higher Level 65
G17 Unsatisfactory Academic Progress 65
G18 Awarding of Qualifications 65
G19 National Certificate 67
G20A National Higher Certificate 68
G20B Higher Certificate 68
G20C Advanced Certificate 68
G21A National Diploma 69
G21B Diploma 70
G21C Advanced Diploma 70
G22A National Higher Diploma 70
27
G22B Post Graduate Diploma 71
G23A Bachelor’s Degree in Technology 72
G23B Bachelor’s Degree 73
G23C Bachelor’s Honours Degree 73
G23D Minimum and Maximum Duration For Part-Time
Undergraduate Qualifications
73
G24 Master’s Degree 73
G25 Doctoral Degree 76
G26 Research for Master’s Degrees and Doctor’s Degrees. 77
G27 Secret Projects 78
G28 Work-Integrated Learning 78
G29 Phasing Out of Discontinued Programmes 79
G30 Medium of Instruction 79
PROCESS FOR DEALING WITH STUDENT ISSUES 80
STUDENT DISCIPLINARY CODE
Preamble 81
Definitions 82
SR1 Regulation of Student Life on Campus 84
SR2 Officials and Procedure For Disciplinary Proceedings 88
SR3 First Level Tribunals 89
SR4 Second Level Tribunals 91
SR5 Third Level Tribunal 93
SR6 Appeals 95
SR7 Enforcement and Non-Enforcement of Certain Sentences 95
SR8 Proceeds of Fines 95
SR9 Appeals Against Expulsion 95
STUDENT IT SERVICES INFORMATION
1. Student IT Services 96
2. DUT4life 98
3. Student Information 99
4. Student Kiosk 100
5. Student SMS Services 100
6. ITS Mobi App 100
7. Student MySite 101
28
IMPORTANT NOTICE
The rules in this Handbook must be read in conjunction with the rules in the relevant Departmental
Handbook.
In order to assist the reader to familiarize themselves with key terms contained in this document a
glossary of terms has been provided on the Durban University of Technology (DUT) website:
Glossary of Terms.pdf (dut.ac.za)
29
FINANCIAL AID SERVICES AND SCHOLARSHIPS
1. Location
1. Durban – Lower Library Complex, Steve Biko Campus: (031) 3732553(Reception) /
2931/2054/ 2557/ 2726/ 2272
2. Pietermaritzburg – Gate 1, Block H, Room H110, Riverside campus, Scottsville. 033 845
8889/90.
2. Core business
To provide a framework and supportive environment in respect of:-
2.1 The administering of NSFAS bursaries by disbursing funds to financially needy and
academically deserving students;
2.2 Awarding of DUT Undergraduate Scholarship as per DUT criteria
2.3 Allocate Donor Bursaries based on academic merit as stipulated by Donors / sponsors
criteria.
3. Guide for FinancialAid
Financial Aid is granted to full-time registered students only.
Students have to be South African citizens.
Allocation of funds is based on financial need and academic merit.
Financial Aid is granted subject to the conditions stipulated by donors/sponsors and DUT.
Funds allocated to students are credited/paid directly to the student’s fee account.
Donors are entitled to a full and detailed account of the administration of their monies.
4. Application Process for Bursaries / NSFAS Loans
Only full-time registered students are allowed to complete and submit the application form
for financial aid.
For Financial Aid applications for a DUT programme please apply online to
[email protected] or call the NSFAS call centre on toll free 0800 067 327.
For an explanation on how to fill out the application form, please go to www.nsfas.org.za
or contact the call centre on the number above.
Please note that completing a form does not guarantee Financial Aid. For further assistance
please consult the Department of Financial Aid and Scholarships on (031)373
2931/2557/2054.
5. Opening and Closing Date forNSFAS applications:
As announced by NSFAS Applications opens 1 September to 30 November 2019.
6. Bursaries
A grant allocated to a student for study and related purposes. Internal bursaries are grants
made by DUT itself and by donors to DUT and are administered internally. External
bursaries are of two types: those where donors and sponsors recruit and fund students
based on their own criteria and process and those where sponsors/donors allocate funds
to DUT for allocation and expect DUT to make its own decisions in this regard.
7. Advertising of Bursaries
When donors pledge funds to DUT, such funds will be advertised on the DUT website,
email, and Notice Boards: –
• Department of Financial Aid
• Targeted Academic Departures
• Faculty Offices
• Department of Finance
30
1 DUT Scholarship Policy (Administered by theDepartment of Finance)
1.1 Undergraduate Scholarship: For New Students (First Academic Period)
This award is made to first year full-time South African students who have obtained
excellent results in the National Senior Certificate in the preceding year which takes
the form of a tuition fee remission as follows:
1.1.1 A New student who has obtained a National Senior Certificate with an
aggregate of 80% or higher shall qualify for a 100% remission of tuition fees
for the first year of registration (subject to 10.1.3 below).
1.1.2 A New student who has obtained a National Senior Certificate with an
aggregate of between 70% – 79% shall qualify for a 50% remission of tuition
fees for the first year of registration, (subject to 10.1.3 below).
Important Notes
1.1.3 The calculation of the aggregate percentage is made by the DUT, and is
based on the sum total of the percentages achieved for individual subjects
(excluding Life Orientation) divided by the total number of subjects taken.
Where a student has taken more than seven subjects, the aggregate
percentage of the six highest subjects (excluding Life Orientation) is
calculated.
1.1.4 Only students who have obtained the National Senior Certificate in one
sitting qualify for this award. Subjects for whom ’exemptions’ are granted
towards the National Senior Certificate will not be eligible for this award.
Matriculants who took a gap year/s after their final school year will not be
considered for this award.
1.1.5 Should a recipient of the scholarship withdraw from studies in the year for
which the scholarship is granted, the full scholarship becomes payable to
the Institution.
1.1.6 Students who require and obtain exemption/s for admission to a DUT
programme will not be eligible for this award.
1.1.7 The award is made for the first and only undergraduate study.
31
1.2. UNDERGRADUATE SCHOLARSHIP AWARD SCHEME – FOR
RETURNING STUDENTS (AFTER YEAR 1/SEMESTER 1)
This award is given to full-time, second and later year/semester South African students
who obtain excellent results in the various levels of undergraduate study, and takes
the form of a tuition fee remission as follows:
1.2.1 A returning student who achieved distinctions as final results for all subjects
for the previous year/level of study on the first attempt, and provided that
the full curriculum was taken and passed, shall qualify for a full remission of
tuition fees for the subsequent higher level of study.
1.2.2 A returning student who has achieved an overall pass with distinction
(average of 75% and above, incl. rounding off) for the previous year/level of
study on the first attempt and provided that the full curriculum was taken
and passed, shall qualify for a 50% remission of tuition fees for the
subsequent higher levels of study.
NB: Performance in the Experiential Training Component is not
considered in the above cases.
Explanatory Notes
1.2.2. .1 The term ’subsequent level of study’ as used in this policy, shall mean: the
subsequent year of study, if the student is pursuing an annual
programme of study.
the first semester following the final examination in which the student
obtained the qualifying distinctions/overall pass with distinction for all
the subjects, if the student is pursuing a semesterised course of study.
(To qualify for the remission of fees for the second semester, the
student must achieve the qualifying distinctions/overall pass with
distinction for all the subjects in the first semester).
The semester following the co-operative education or experiential
training component, in the event that a student is placed in industry
for this purpose at the beginning of the year/semester following the
final examination in which the student obtained the qualifying
distinctions/overall pass with distinction for all institutional offerings.
Should a student achieve the qualifying distinctions/overall pass for
the third year or final semester of the undergraduate qualification,
such a student is entitled to a remission of fees for the programme
for that year/semester provided the student registers for the full
curriculum of the programme on a full time and part-time basis.
PLEASE NOTE: A student who registers for part of the
programme i.e. part-time over two years is only entitled to the
remission of the part-time tuition fees for the first year/semester of
study if he/she qualified for the award in his/her third year/semester.
For students who receive qualifying distinctions/overall pass with
distinction for all subjects in the registered programme, the student
is advised to contact the Research Department to enquire about
further incentives for the M Tech programme.
32
1.2.2.2 Should the student register for a combination of semester and annual
subjects in the subsequent level of study, the remission shall apply to
the annual subjects and to the first semester of the subsequent level
of study only.
(To qualify for the remission of fees for the second semester, the
student must achieve the qualifying distinctions/overall pass with
distinction for all the subjects in the first semester.)
1.2.2.3 The onus is on the student to establish whether he/she qualifies for a
remission of fees at the time of student registration.
1.2.2.4 ’Exemption’ subjects do not qualify for the purposes of determining
whether a full curriculum is taken, whether such exemptions are
granted from the DUT or any other institution.
1.2.2.5 Should a recipient of the scholarship withdraw from studies in the
year/semester for which the scholarship is granted, the full
scholarship becomes payable to the Institution.
1.3 Dean’s MeritAward
The Executive Dean will issue a Merit Certificate per qualification on condition
that the incumbent has received the qualification with Cum Laude and the
incumbent is the best performing student in that qualification. There will not be
any money award but only one monetary award will be given to the best
performing student in the Faculty.
1.4 Vice-Chancellor’s Award
This scholarship is awarded at the discretion of the Vice-Chancellor, not
necessarily to top academic achievers, but to new students who have obtained
good passes in the NSC examination, despite personal circumstances.
This scholarship will be limited each year, and shall usually take the form of a
remission of tuition fees for the first year of study only, except that in deserving
cases, this may be reviewed.
1.5 DuxAward
This scholarship is awarded to the recipient of the Dux/Top Matriculant at each
school. The applicant has to satisfy the entry requirements for the programme
applied for:
• This award takes the form of a remission of tuition fees for the first year of
study only.
• Further remissions will be subject to the criteria identified for second and
later year students (see 2 above)
• Written proof on a school letterhead, of being a Dux recipient, bearing the
signature of the school principal and the official stamp of the school must
accompany all applications.
NB: The remission of fees for each of the awards detailed above excludes any
additional costs eg: breakages, experiential training etc.
33
1.6 MeritAwardfor StudentsWhoReceiveOther Bursaries or Scholarships
10.6.1 The onus is on the student to declare the receipt of any outside
bursaries/loans when applying for a DUT scholarship in the first instance.
Failure to do this could result in any future scholarship awards payable
to the student being forfeited.
1.6.2 The remission of fees as described in the above awards does not apply to
students who are in receipt of any scholarship (NRF) or bursary which
covers the full amount that the student qualifies for in terms of this policy
and which is ear-marked for the payment of tuition fees. A merit award
is made however, to such students who otherwise meet the criteria for
a DUT scholarship award, and this shall take the form of:
1.6.2.1 A voucher for the sum of R500 for the purchase of academic
textbooks, for:
second and later year /semester students who achieve an
overall pass with distinction (average of 75% and above);
first year/semester students who obtain a matriculation
endorsement with an aggregate of 70% – 79% in the NSC
examination.
1.6.2.2 A voucher for the sum of R800 for the purchase of academic
textbooks for:
second and later year/semester students who achieve a
distinction (75% and above) for each of the subjects for the year
of study;
first year/semester students who obtain a matriculation
endorsement with an aggregate of 80% or higher in the NSC
examination.
1.6.2.3 If the student qualifies for a 100% remission of tuition fees and
receives another bursary or scholarship that is less than the
amount the student would have qualified for in terms of the
student incentive scheme, the DUT shall grant a remission of
fees for the difference. If the difference is less than the book
voucher, the student will qualify for the book voucher of R800.
1.6.2.4 If the student qualifies for less than 100% remission of tuition
fees, viz 50% and receives another partial bursary, DUT shall
grant a remission that is not more than the amount the student
would have qualified for. This shall also be limited to the
difference between the full tuition fee payable and the bursary
received by the student (Top up)
34
LIBRARY RULES AND REGULATIONS
Introduction
The main purpose of the rules and regulations of the library is to safeguard
the common interest of all Library users and to enable the library to carry
out its functions efficiently and effectively.
L1 Membership
(i) Membership of the DUT Libraries and access to its resources and
services are open to all registered DUT students and staff who
are in possession of a valid identification card issued by the
Institution. The student or staff card is required at the entrance
and for borrowing library materials.
(ii) Other persons, who are not bone fide DUT or staff may apply for
visitor membership to the Director of the library, whose decision
is final and binding. Visitor members and Alumni must pay the fee
approved annually by the Library Committee which will entitle
them to limited access to resources. Visitor members will be
issued with a membership card for the current year and must
apply for membership each year. Terms and conditions vary for
different categories of visitor memberships.
L2 Borrowing
(i) The member is responsible for all items borrowed in his/her
name. The onus is therefore on the member to report lost or
stolen card to the library immediately to prevent unauthorized
use thereof.
(ii) All items borrowed are subject to the loan period prescribed for
that particular type of material. The onus is on the member to
check the due date of the items.
(iii) Members are advised to ensure that the item they return is given
to library staff or deposited in the library book drop facility and
the loan record is cancelled. Items should not be left on the
counter or any other place in the library, as the library will not
accept responsibility for lost items.
(iv) Items borrowed on interlibrary loans are subject to the rules of
the Interlibrary Loan network, including any costs involved.
(v) Fines are payable on all overdue items.
35
(vi) Items that have been lost or not returned will result in the
member’s examination results being withheld or the member
being denied further use of the library until such time as the item
has been returned in reasonable condition or the replacement
value of the item has been paid in full and all outstanding fines
settled.
(vii) Before exiting the library security system, all library items must
be officially issued by the library staff member on duty at the
circulation desk or on Self-Check Service. Any person who
activates the security system with items that have not been
officially issued will have disciplinary proceedings instituted
against them, in accordance with DUT disciplinary code.
(viii) Disciplinary proceedings, in accordance with DUT disciplinary
code may be instituted against persons who:
Attempt to leave the library with an unissued item for:
(i) 1st-time offender will be required to sign the Infringement
of Library Rules form and will be given a warning with a
message on the library system indicating the offence
(ii) 2nd-time offender will be fined R100.00 with a message on
the library system indicating the offense
(iii) 3rd-time offender will be referred to the DUT Student
Disciplinary Tribunal
Attempt to steal library property (item hidden) for:
(i) 1st-time offender will sign the Infringement of Library Rules
form and will be fined R500.00 with a message on the
library system indicating the offence
(ii) Subsequent offender, will be referred to the DUT Student
Disciplinary Tribunal
Cause deliberate damage to library material by attempting
to mutilate material by marking, underlining, or removing pages,
removing binding or electronic detection devices, maliciously
accessing, altering, deleting, damaging, or destroying any
furniture, equipment, computer system, network, computer
program or data:
(i) 1st-time offender will sign the Infringement of Library Rules
form and will be fined R500.00 with a message on the
library system indicating the offense. If the price of the
item exceeds R500.00, the offender will pay the
replacement cost of the item.
(ii) a subsequent offender, will be referred to the DUT Student
36
Disciplinary Tribunal
Any alleged offender who refuses to sign the
Infringement of Library Rules form, pay the due fine,
and/or pay replacement costs will be referred to the
DUT Student Disciplinary Tribunal.
(i) If a member returns an item that is damaged, i.e., loose
cover, loose pages or missing pages, or damaged
equipment, the member will either be required to pay
repair costs or the replacement cost of the item
(ii) If a member returns items late three times in succession,
she/he will not be allowed to borrow any items from the
library for one month
(iii) No items will be issued to the member until all outstanding
fines are paid and the member’s name has been cleared
from the library system
(iv) Library users may be asked to show their books, files, bags,
etc. to the security guard or a library staff member before
leaving the library.
(vii) Membership of a site library allows access to and
borrowing from other site/campus libraries in DUT.
L3 Hours of Operation
The hours of operation differ between the various site libraries and
during vacation periods. Use of the respective libraries is restricted to
the official hours of opening as displayed outside the entrance to the
libraries or on electronic notice boards/library webpage. Any changes
will be advertised well in advance. The onus is on members to
familiarize themselves with the correct hours of operation.
L4 Copyright
Members must ensure that material printed on library photocopiers is
carried out in compliance with the current Copyright Act. Notices to
this effect are posted near the photocopy machines.
The use of electronic resources in the library is governed by the
Copyright Act and by licenses signed by the library. Users of the DUT
library are deemed to have undertaken to abide by the license
agreement when they register as members of the university/ library and
that any material obtained is solely for educational use.
L5 Library Code of Conduct
37
To create an environment that is conducive to teaching, learning, and
research, users must adhere to the following code of conduct:
The needs of others for a quiet study environment must be
respected and noise levels kept to a minimum.
No smoking, eating, and/or drinking in the library (bottled water
is allowed)
Cell phones must be switched to silent or off before entering the
library.
Bags are allowed in the library except at the Brickfield Library
Personal property should not be left unattended or kept on chairs
and tables by students to reserve space for others.
Misuse of library computers/equipment may result in the
withdrawal of the privilege to use them.
The library will not accept responsibility for the loss of personal
property.
Members must comply with copyright regulations and observe
academic integrity.
E-zone/ group rooms or use of library equipment and facilities
rules and regulations must be adhered to as stipulated in the
library notice boards.
GENERAL RULES FOR ALL INSTRUCTIONAL
PROGRAMMES
G1 Definitions and Legal Force of Rules:
Academic year meansJanuary to December of a particular
year. (Inserted w.e.f 2020/01)
Act means the means the Higher Education Act 1997 (Act
101 of 1997), as amended.
38
Assessment is the structured process for
gathering evidence and making judgments, either
formative or summative, about a student’s
performance. Formative judgments provide the
student with guidance on how to improve on
their performance prior to final assessment, at
which point a summative judgment of pass/fail is
made.
A subject which is complementary to another
is one for which a student mustregister and write
all test and examinations but not necessarily pass,
prior to, or simultaneously with, that other
subject.
A co-requisite subject is one that must be
passed prior to, or simultaneously with, another
subject before a credit will be given for that latter
subject.
Council means the Council of the Institution.
A credit is given for every subject in accordance with
its importance, its scope and the time to be spent on
it. The credit value of each subjectistherefore in direct
proportion to itsscope and is expressed to the third
decimal place, e.g. 0,025 credits. A complete full
time instructional programme involving a full year’s
academic study represents one credit.
Equivalent – insofar as it refers within the GRules to the admission requirements of the
National Higher Diploma, Bachelor in
Technology Degree, Master’s Diploma in
Technology, Master’s Degree in Technology and
Doctor’s Degree in Technology – means a
complete or incomplete qualification equal in
academic value or academic importance.
An exposure module (or subject) is one that
the student must have been enrolled for
previously, before being allowed to commence
39
with another module that the exposure is
deemed necessary for. The individual programme
rules will specify a sub minimum final mark that
must be achieved before the student may
progress to the latter. (Inserted w.e.f 2019/01
A final level subject (in respect of pre-HEQSF
qualifications) is one with a SAPSE code ending
with 03 for National Diploma, 06 for National
Higher Diploma and B. Tech Degree and 07 for M.
Tech Degree. (In respect of HEQSF) A module
at the exit level of the programme/qualification
AND A module contributes to the highest level
of achievement of the exit level outcomes of the
programme/qualification
Formal Courses/Instructional
Programmes: Senate approved
courses/instructional programmes of at least one
semester/six months full-time equivalent
duration can either be state approved subsidy
generating courses/instructional programmes or
self-funding approved courses/instructional
programmes registered with the national
qualifications authority.
40
G1 (cont)
The Higher Education Qualifications Sub-Framework (HEQSF), effective from
December 2012, is a policy which specifies the minimum legal aspects of higher education
formal qualifications in South Africa and how these qualifications fit within South Africa’s
overall National Qualifications Framework (NQF).
The formal qualifications offered by the Durban University of Technology (DUT) comply
with all legal requirements stipulated by the Department of Higher Education and Training
(DHET). These include their accreditation by the Higher Education Qualifications Council
(HEQC) and registration on the NQF by the South African Qualifications Authority
(SAQA).
The DUT is in the process of aligning existing formal qualifications with the HEQSF. This
process is being followed by all South African higher education institutions as a legal
requirement and will take these institutions a number of years to complete. DUT gives
the assurance that the status and value of DUT qualifications will in no way be adversely
affected during this transitional period and beyond.
The Institution refers to the Durban University of Technology.
InstitutionalRules meansthe Rules of the Institution as approved by Senate and/or Council.
Linked modules may be specified with respect to two consecutive semester modules
that show continuity in terms of content. (Inserted w.e.f 2019/01)
A module is a unit of study which:
(i) is evaluated in a manner determined by theInstitution;
(ii) contributes a certain value to the total credit requirements for the given
year/semester of an instructional programme;
(iii) is started, completed and evaluated in its entirety within part of a year/semester;
(iv) may have prerequisites; and
(v) has a credit value which determines when a student has complied with all the
requirements of an instructional programme.
Non-subsidised programmes are:
Self-supporting programmes which are offered by the Institution that are not subsidised
by the State and have been approved as follows:
• 120 contact hours or less, by Faculty Board;
• greater than 120 contact hours and less than or equal to 360 contact hours, by Senex
(via Faculty Board);
• more than 360 contact hours, by Senate (via Faculty Board)
A prerequisite subject is one that must be passed before a student may register for
one or more further subjects as specified in any departmental handbook. This includes a
subject which continues from one level to the next higher level.
41
G1 (cont)
Recognition of Prior Learning (RPL) means the assessment of an applicant’s
previous non-formal and informal learning and experience to determine the extent to
which this meets the required learning outcomes, competency outcomes, or standards
for entry or access into a specified level of study at the University. A variety of assessment
methods is used to determine the relevance, depth and extent of an applicant’s prior
learning.
Report 150 means the General Policy for Instructional Programmes of the Department
of Higher Education and Training.
Senex means the Executive Committee of Senate.
Statute means the DUT Statute.
A subject is an identifiable unit of study which:
(i) is evaluated in a manner determined by theInstitution;
(ii) contributes a certain value to the total credit requirements for the given
year/semester of an instructional programme;
(iii) may have prerequisites;
(iv) has a credit value which is used to determine when a student has complied with all
the requirements of an instructional programme; and
(v) extends over a whole year/semester with a minimum of one contact period per
week over the whole year/semester and an examination conducted during a specific
examination period at the end of the year/semester (except in the case of continuous
assessment). Rule G28 is the only G-Rule applicable to subjects categorized as
experiential learning. Refer also to departmental handbooks.
Subsidised instructional programme/subjects are those funded by the State.
A substitute module is a module (or subject) that is equivalent to another module as
far as a pre-requisite is concerned.
(Inserted w.e.f 2017/01)
42
G1 (cont)
(1) The rules and syllabi which appear in this General Handbook and the Departmental
Handbooks are based inter aliaon:
• resolutions of the Senate by virtue of authority given under the Act;
• the Statute;
• the Institutional Rules
and except where otherwise stated or prescribed by the Senate, shall be
applicable to every student of the Institution.
(2) Except where otherwise laid down expressly by the rules for an instructional
programme or by necessary implication, the General Rules, where applicable,
hold good for individual instructional programmes as well. Where a General Rule
and a Department Rule deal with the same matter, the more limiting rule shall
apply.
(3) The Council may enter into agreements with other bodies to offer qualifications
and/or the tuition leading to qualifications. Any special rule which is a requirement
of such an agreement is specified in the rules of the instructional programmes of the
Faculty/ies concerned. (Faculty is interpreted as an aggregation of departments.)
(4) The Senate may revise or add to its rules from time to time and any such alteration
or addition shall become binding upon publication of the Institution’s General
Handbook for Students or upon such date as may be specified by the Senate,
provided that no change in rules shall be interpreted to operate retrospectively to
the prejudice of any currently registered student.
(5) All rules applying to an instructional programme when a student registers for that
instructional programme shall remain in force and effect for as long as the student
remains registered for every consecutive year/semester thereafter for that
instructional programme. For the purposes of this rule, consecutive registration shall
be regarded as including periods of experiential learning.
(6) Notwithstanding Rule G1(5) a student must comply with those rules applicable to a
subject at the time the student registers for that subject.
(7) If for any reason the Institution has omitted to enforce a rule, this shall not be
interpreted as a condonation of a breach of these rules and the new Institution shall
at all times retain the right to enforce the rule.
(8) Any student wishing to appeal against:
(a) the implementation of any rule must do so in the first instance to the relevant
Head of Department;
(b) the decision of a Head of Department must do so via the relevant Executive
Dean who will make a final decision, in terms of national legislation as well as
policies and procedures of the institution
(Amended w.e.f. 2016/01)
All appeals must be in writing and include a clear motivation as to why the rule/s
and/or decision in issue should not be enforced in the particular circumstances.
(9) Any student wishing to appeal against a decision which is not rule related must follow
the steps set out in the “Process for dealing with student issues” included at the end
of these rules.
(Inserted w.e.f. 2013/01)
43
G2 ELIGIBILITY ANDREQUIREMENTS
Subject to the provisions of the Act, and the rules contained herein, the Senate shall
make rules for each instructional programme, relating to:
(1) the eligibility of a person to register as a student at the Institution for each
certificate, diploma or degree as approved by Senate;
(2) the period of attendance; and
(3) instructional programme, work and other requirements which shall be complied
with in order to qualify for each certificate, diploma or degree
G3 REGISTRATION
(1) Persons who wish to register as a student of the Institution must comply with all of the
following:
(a) meet the Institution’s admission requirements as stated in the General Rules
and relevant Departmental Rules. While the Institution takes all reasonable
precautions to ensure that students who are admitted for study to an
academic programme meet the Institution’s rules and the programme
admission requirements and rules, any student admitted in error shall be
deregistered from the programme;
(Amended w.e.f. 2021/01)
(b) agree to any measure taken by the Institution to check and authenticate any
documentation submitted for admission. Any incorrect and false information
submitted may render a registered student to be charged with misconduct
which could lead to the termination of a student’s registration with the
Institution. Applicants submitting incorrect and false information will be
disqualified from admission to the Institution;
(Amended w.e.f. 2019/01)
(c) undergo (where applicable) any selection procedures, which may be unique
to the instructional programme the student has chosen;
(d) be academically accepted for registration by the department offering the
relevant instructional programme.
(e) pay (where applicable) the prescribed non-refundable acceptance deposit,
before due date;
(f) complete, sign and have the official registration forms accepted by the relevant
Office, whereby they bind themselves to all rules of the Institution;
(g) register with the Institution on the prescribed registration date or, with the
permission of the relevant Head of Department, not later than the final date
for registration as determined by Senate, and then subject to any penalty fees;
(h) pay all fees by due dates;
(i) register for subjects only where there are no examination timetable clashes;
(j) in the case of clashes in the lecture timetable, refer to the rules of the
programme, and register only at the discretion of the Head of Department of
the relevant instructional programme, and then by mutual written agreement;
and
(k) submit acceptable documented proof, when registering, of compliance with
the relevant entrance requirements. Notwithstanding full compliance with all
necessary requirements as stipulated in Rule G3, a person’s unconditional
registration will only occur when the person’s relevant original certificate,
diploma or degree, as well as all other relevant information / documentation
has been vetted by and to the satisfaction of the Institution. (Rule G3(5)(a)(iv)
refers.)
44
G3 (cont)
l) Fulfil any health, safety and capacity requirement, including vaccinations and/or medical
tests that may be a specific professional board requirement for the instructional
programme that the student has chosen. Failure to comply with this requirement will
result in the termination of the student’s registration for the programme.
(Inserted wef from 2019/01)
m) Immediately report to the Head of Department any notifiable medical condition
that the student may have contracted, in accordance with National Health Act
(Act 61 of 2003).
(Inserted wef from 2019/01)
(2) Failure to pay any prescribed deposits by the due date may lead to the forfeiture of
the acceptance for an instructional programme. Failure to register on the due date
may lead to forfeiture of acceptance and any deposit paid.
(3) No person shall attend any instructional programme offered by the Institution,
submit any work for assessment or use the Library or other facilities or property of
the Institution, unless the person has registered as a student.
(4) (a) Except with the prior permission of the Senex, no student shall be registered
simultaneouslyformore than one instructionalprogrammeand/or at anotherinstitution.
(b) If a student is granted such permission, it should in no way be implied that
exemption, as envisaged in Rules G8 and G9 respectively, will automatically be
granted by the Institution. Furthermore, should a clash in examination dates and
times occur between the Institution’s examination timetable and that of the
other institution, the Institution’s timetable must take precedence.
(5) (a) The registration of a student shall be considered to be provisional if the student’s
admission requirements are:
(i) subject to compliance with Rules G8, G9 and/orG10.
(ii) subject to delay in the publication of the results of the immediately
preceding examination; such delay not to exceed one calendar month
after the student’s registration;
(iii) (Deleted w.e.f. 2021/01)
(b) Provisional registration shall become unconditional registration when the
student has complied with all the outstanding requirements as dealt with in
Rule G3(5)(a) within the period stipulated by the Institution.
(c) Provisional registration shall be cancelled if the student fails to comply with
the outstanding requirements as dealt with in Rule G3(5)(a), within the period
stipulated by the Institution.
(d) A provisionally registered student shall be permitted to write the examinations
provided the stipulated period for such provisional registration has not expired (Rule
G3(5)(c) refers). No credit for any subject passed will be given until such time as the
outstanding requirements have been complied with.
(6) A registered student is entitled to further register at the Institution for a subject(s)
which is/are additional to the requisite number of subjects for the student’s current
year/semester of study as determined by the Institution provided that:
(a) in the case of clashes in the lecture timetable, the student registers only at the
discretion of the Head of Department of the relevant instructional
programme, and then by mutual written agreement;
45
G3(6) (cont)
(b) there is no examination timetable clash;
(c) the student, before enrolling for such subject(s), obtains the written approval
of all relevant heads of academic departments, including the Head of
Department for the student’s current instructional programme;
(d) the relevant subject fee(s) is/are paid by the due date;
(e) such subject(s) will be deemed subject(s) taken for non-certificate/
diploma/degree purposes and may become part of an instructional programme
with the approval of the relevant Faculty Board (Rule G7(6) refers). (Amended
w.e.f. 2020/01)
(7) The Senate reserves the right to cancel an advertised class, to discontinue an
instructional programme and, in the event of insufficient enrolment for an
instructional programme, to de-register those students who have registered for it
for the first time in the current academic year/semester.
(8) A student who was formerly, or is currently, registered for a qualification at any
other educational institution and, before completing the requirements towards such
qualification, wishes to register for an instructional programme towards a
qualification at the Institution, must produce, to the satisfaction of the Institution, a
“certificate of conduct” from that other educational institution before being
permitted to register.
(9) Only registered students may nominate, be nominated, vote or hold office for/on
the SRC.
For the purposes of nominating or being nominated, voting and holding office on the
Students Representative Council (SRC), a registered student is any student who has
been registered for at least one semester in terms of the provision of Rule G3(1) for
a formal instructional programme recognised by the Senate as of a standard at least
equal to that of a programme in respect of which any State subsidy is granted or may
be granted.
If a student’s registration ceases for whatever reason after the student’s election to
the SRC, such holding of office shall correspondingly terminate.
(10) A student is not permitted to re-register for a subject that he/she has already passed
at the Institution.
(Inserted w.e.f. 2011/01)
G4 INTERNATIONAL STUDENTS
NOTE: The Institution regards International Students as those who require
study visas.
An international student who wishes to follow an instructional programme at the
Institution must, after being accepted by the Head of Department for a particular
instructional programme, obtain the required study visa before registration. Acceptance
by the Head of Department as a potential student will not place any obligation on the
South African Government to issue a study visa or to renew a study visa for a subsequent
year of study.
(1) When selecting students the Institution reserves the right to give preference to
South African citizens and permanent residents.
(2) No international person shall be registered, even provisionally, for any instructional
programme, without inter alia:
(a) a valid study visa issued by the Department of Home Affairs;
(b) payment of a prescribed levy;
46
G4 (cont)
(c) complying in full with all academic admission requirements; and
(d) proof of medical aid cover to the satisfaction of the Institution.
(Amended w.e.f. 2013/01)
(3) When registered, an international student will be required to comply fully with all
requirements of the relevant instructional programme including any subject which
involves any official South African language.
G5 LIMITATION ON THE NUMBER OF STUDENTS ACCEPTED
The Senate shall determine the maximum and minimum number ofstudents that may be
accepted for registration for an instructional programme in any year.
G6A DATES OF REGISTRATION / DE-REGISTRATION
(1) The dates for registration for any instructional programme will be determined by
the Senate annually.
(2) The Senate may stipulate dates after which a student shall neither be registered nor
de-registered in any academic year, nor shall make any change to the student’s
approved instructional programme.
G6B INTERRUPTION OF STUDIES
(1) If, for whatever reason, a student does not register consecutively for every year/
semester of the programme, his/ her existing registration contract with the
University shall cease unless the student has applied to the Department for
permission to interrupt studies.
(2) Where such permission has not been given, re-registration will beat the discretion
of the University and, if permitted, will be in accordance with the rules applicable at
that time.
(3) A student may appeal against the application of Rule G6B in accordance with Rule
G1(8).
(Inserted wef 2019/01)
G7 MINIMUMADMISSION REQUIREMENTS
G7(1) GENERAL ADMISSIONREQUIREMENTS
A person will only be considered for registration for an instructional programme
approved by the Institution’s Senate if the person complies with:
(a) the minimum admission requirements stated in Rule G7 and Rules G19 to G25
inclusive, as applicable;
(b) Institutional faculty, departmental and/or instructional programme specific rules; and
(c) Rules G3 and G4.
G7(2) ADMISSION REQUIREMENTS BASED UPON SCHOOL LEAVING OR
TECHNICAL EXAMINATIONS
(a) Pre 2009:
PRIOR TO THE PROMULGATION OF THE HIGHER EDUCATION
QUALIFICATIONS FRAMEWORK (HEQF):
For National Certificate, National Higher Certificate and National Diploma:
47
G7(2)(cont)
a Senior Certificate certified by the Council for General and Further Education and
Training (Umalusi), provided:
(i) that the subjects passed in obtaining such a certificate include a minimum of
four subjects (which may not include more than two of the official languages)
passed on the Higher Grade and/or the Standard Grade, one of which must
be English at least on Second Language Standard Grade level; and
(ii) any Functional Grade subject(s) and/or Lower Grade subject(s) offered is/are
not a prerequisite for the proposed instructional programme;
OR
(b) With effect from 1 January 2009:
(i) PRIOR TO THE PROMULGATION OF THE HIGHER EDUCATION
QUALIFICATIONS FRAMEWORK (HEQF):
For National Certificate, National Higher Certificate and National Diploma:
a National Senior Certificate (NSC) as certified by the Council for General
and Further Education and Training (Umalusi) provided that a minimum of
4 recognised NSC 20-creditsubjects must be passed. These 4 subjects must:
(.i) include English with a minimum achievement rating of 3;
(.ii) not exceed 2 official languages; and
(.iii) have a minimum achievement rating of 3, in accordance with the
following NSC levels of achievement:
Rating Code Rating Marks %
7 Outstanding Achievement 80 – 100
6 Meritorious Achievement 70 – 79
5 Substantial Achievement 60 – 69
4 Adequate Achievement 50 – 59
3 Moderate Achievement 40 – 49
2 Elementary Achievement 30 – 39
1 Not Achieved 0 – 29
(Inserted wef 2009/01)
(ii) INTERMSOFTHE HIGHEREDUCATION QUALIFICATIONSFRAMEWORK(HEQF):
• For Higher Certificate:
a National Senior Certificate (NSC) as certified by the Council for General and Further
Education and Training (Umalusi), with a minimum achievement rating of 3 for English.
• ForDiploma:
a National Senior Certificate (NSC) as certified by the Council for General and Further
Education and Training (Umalusi), with a minimum achievement rating of 3 for English
and a minimum achievement rating of 3 in four recognised NSC 20-credit subjects.
• For Bachelor’sDegree:
a National Senior Certificate (NSC) as certified by the Council for General and Further
Education and Training (Umalusi), with a minimum achievement rating of 3 for English
and a minimum achievement rating of 4 in four NSC 20-credit subjects chosen from
the NSC designated subject list.
(Inserted wef 2012/01)
OR
48
G7(2)(cont)
(c) PRIOR TO THE PROMULGATION OF THE HIGHER EDUCATION
QUALIFICATIONS FRAMEWORK (HEQF):
For National Certificate, National Higher Certificate and National Diploma:
(i) an N3 Certificate or NTC III obtained with passes in at least four subjects,
plus two of the official languages, one of which must be English; provided that
one of the official languages must be passed at least on First Language Standard
Grade level and the other at least on Second Language Standard Grade level.
(See notes to (c) below); or
(ii) passes in two official languages or equivalent as described in (i) above and one
of the following credit combinations of four subjects:
– 3 Senior Certificate subject passes on at least Standard Grade and one
N3 subject; or
– 2 Senior Certificate subject passes on at least Standard Grade and two
N3 subjects; or
– 1 Senior Certificate subject pass on at least Standard Grade and three
N3 subjects
Notes to (c):
1. An N3 subject pass is equivalent to a corresponding Senior Certificate
Standard Grade subject pass.
2. The N3 and Standard Grade subjects must each be passed with at least 40 per
cent.
3. The percentages obtained for each of the subjects offered towards any of the
above credit combinations (including the required languages) must be
converted to marks out of 300 for Standard Grade or N3 passes and out of
400 for Higher Grade passes. These marks must then be added together for
all six subjects and a minimum total of 720 marks must be obtained for full
compliance with G7(2)(c);
OR
(d) PRIOR TO THE PROMULGATION OF THE HIGHER EDUCATION
QUALIFICATIONS FRAMEWORK (HEQF):
· For National Certificate, National Higher Certificate and National Diploma:
four N4 credits in appropriate subjects (attaining a mark of at least 50% in each of
the 4 subjects) provided that the person can prove communicative competence in
English;
OR
(e) with effect from 1 January 2009:
IN TERMS OF THE HIGHER EDUCATION QUALIFICATIONS FRAMEWORK
(HEQF):
• For Higher Certificate:
a National Certificate (Vocational) Level 4 with at least 50% in English
• For Diploma:
a National Certificate (Vocational) Level 4 with the following minimum
requirements:
(i) at least 50% in three fundamentalsubjects, including English; and
(ii) at least 60% in three compulsory vocational subjects.
49
G7(2)(e)(cont)
For Bachelor’s Degree:
a National Certificate (Vocational) Level 4 with the following minimum
requirements:
(i) at least 60% in three fundamental subjects, including English; and
(ii) at least 70% in four compulsory vocational subjects, chosen from the National
Certificate (Vocational) Level 4 subjects.
(Inserted wef 2012/01)
OR
(f) Any other qualifications which the Senate may accept for the admission of a student
for study at the Institution including as per Rule G7(5), provided that the person’s
standard of communication skills, ability to study successfully and/ or work
experience are such that the person, in the opinion of the relevant head of
department, should be able to complete the instructional programme.
G7(3) ADMISSION REQUIREMENTS BASED UPON WORK EXPERIENCE, AGE
AND MATURITY
A) For admission to entry level degree studies:
A person may, subject to such requirements as the Senate may determine, be
admitted if such a person is in possession of a National Senior Certificate, Senior
Certificate or an equivalent certificate, but lacks the minimum requirements for
admission to the degree provided that:
(a) the person shall have reached the age of 23 in the first year of registration and shall
have at least:
• three years’ appropriate work experience; and/or
• capacity for the proposed instructional programme, which shall be assessed
by a Senate approved admission assessment comprising of a DUT
Standardised Assessment Test for Access and Placement (SATAP), Academic
Literacies (AL) & English for Academic Purposes (EAP) (2,5 hours) and/or an
appropriate subject- or programme-specific written assessment designed and
marked by the relevant Department; and the person has obtained
(Amended wef 2019/01)
(b) a conditional certificate of exemption from the Matriculation Board (when in
possession of the Senior Certificate (SC)); OR has met
(c) the requirements for Senate discretionary admission (when in possession of the
NSC or equivalent), where Senate is satisfied the applicant has shown sufficient
academic ability to ensure success, and that the person’s standard of communication
skills, and/or work experience are such that the person, in the opinion of the Senate,
should be able to complete the proposed instructional programme successfully.
(d) Applicants intending to gain admission through Rule G7 (3)(A) must submit their
applications at least four months before commencement of the academic year
inclusive of the date of scheduling writing a requisite eligibility assessment.
(Inserted wef 2019/01)
(e) the person’s application for admission in terms of Rule G7(3)(A) is approved prior
to registration.
50
G7(3)(cont)
B) For admission to entry level diploma and certificate studies:
A person may, subject to such requirements as the Senate may determine, be
admitted to the Institution if such a person does not comply with the requirements
set out in sub-paragraphs G7(1) and G7(2) provided that:
(a) The person shall have reached the age of 23 in the first year of registration and shall
have at least:
• three years’ appropriate work experience; and/or capacity for the
proposed instructional programme, which shall be assessed at the
discretion of the respective Head of Department by a Senate-approved
admission assessment comprising of a DUT Standardised Assessment Test
for Access and Placement (SATAP), Academic Literacies (Al) & English for
Academic Purposes (EAP) and/or an appropriate subject- or programmespecific written assessment designed and marked by the relevant
Department; and
(Amended wef 2019/01)
(b) the relevant Faculty Board shall be satisfied that the person’s standard of
communication skills, ability to study successfully and/or work experience are such
that the person, in the opinion of the relevant Faculty Board, should be able to
complete the proposed instructional programme successfully. If required, the
communication skills and study skills should be tested; and
(c) the person’s applicationfor admission in termsofRuleG7(3)is approved priorto registration.
(d) Applicants intending to gain admission through Rule G7 (3)(B) must submit their
applications at least four months before commencement of the academic year
inclusive of the date of scheduling writing a requisite eligibility assessment.
(Inserted wef 2019/01)
(e) the person’s application for admission in terms of Rule G7(3)(B) is approved prior
to registration.
(Amended w.e.f. 2017/01)
G7(4) SOUTH AFRICAN SENIOR CERTIFICATE EXAMINATION
AUTHORITIES ACCEPTABLE FOR ADMISSION PURPOSES
(a) PRE-1996:
Transvaal Education Department National Department of Education
Cape Education Department Department of Education and Training
OFS Education Department Department of Education and Culture:
Administration: House of Representatives
Natal Education Department Department of Education and Culture:
Administration: House of Delegates
(b) FROM 1996:
Gauteng Education Department Western Cape Education Department
Mpumalanga Education Department KwaZulu-Natal Education Department
Limpopo Education Department Eastern Cape Education Department
Northwest Education Department Free State Education Department
Northern Cape Education Department National Department of Education
National Department of Higher Education
and Training (since 2009)
Independent Examinations Board
51
(c) ACE SCHOOL OF TOMORROW CERTIFICATES
A person may be admitted to the Institution for education and training if the person
meets the following requirements:
(i) completion of the ACE School of Tomorrow Grade 12 Graduation Certificate, ACE
School of Tomorrow NCSC or ACE School of Tomorrow ICCE, and
Previous (ii) Deleted wef 2019/01.
(iii) Completion of any further tests prescribed by Senate and administered by the
Institution which demonstrates a candidate’s preparedness for diploma/degree
studies.
(iv) ACE School of Tomorrow Candidates who write accredited NSC examinations
i.e. DBE or IEB examinations will be admitted in terms of their status of their NSC
certificates
(Amended wef 2019/0)
G7(5) INTERNATIONAL SCHOOL LEAVING EXAMINATIONS
The Institution:
1. recognises, for admission purposes:
(a) any General Certificate of Education (GCE), or General Certificate of
Secondary Education (GCSE) that is quality assured by Cambridge
International Examinations (CIE); provided that the holder of such a
Certificate has, at one or more examination sitting/s, passed a minimum of
five approved Ordinary (O) Level subjects, of which:
(i) at least four must be at symbols A,B, or C;
(ii) no more than one may be a symbol D; and
(iii) at least one must be English Language or English Literature;
and
(b) certain other international qualifications. Further details are obtainable from
the Student Admissions Office or relevant Faculty Office.
2. reserves the right to request any person to have their international qualifications
assessed by the South African Qualifications Authority (SAQA).
(Amended w.e.f. 2013/01)
G7(6) ADMISSION FOR NON-CERTIFICATE/DIPLOMA/DEGREE PURPOSES
A person, including those who have not qualified for admission for certificate, diploma or
degree studies, may, with the permission of the relevant Faculty Board, be admitted for
non-certificate, non-diploma or non-degree purposes. In alignment with the Policies on
the Recognition of Prior Learning, Credit Accumulation and Transfer, and Assessment in
Higher Education, credit/s may be granted towards an instructional programme with the
approval of the relevant Faculty Board. (Rule G3(6)(e) refers). (Amended w.e.f. 2020/01)
G7(7) ADMISSION TO A NON-SUBSIDISED PROGRAMME
In respect of programmes for which no state subsidy is granted in terms of the Act, the
Senate may accept lower qualifications for the purpose of admission. The administration
of such courses is governed by the Institution’s Non-subsidised Course Policy as
approved by Senate.
52
G7(8) ADMISSION VIA RECOGNITION OF PRIOR LEARNING
A person may on formal application and payment of the prescribed fee, and with the
approval of the Executive Committee of the relevant Faculty Board be admitted for
registration for an instructional programme approved by the Institution’s Senate, in
accordance with the Institution’s Recognition of Prior Learning (RPL) Policy.
(Amended w.e.f. 2013/01)
G8 TRANSFER OF SUBJECTS PASSED AT THE INSTITUTION FROM ONE
INCOMPLETE INSTRUCTIONAL PROGRAMME TO ANOTHER
A student who has passed any number except all of the subjects towards an instructional
programme at the Institution may transfer one or more of them from that instructional
programme to another at the Institution, provided that these subjects are common to
both instructional programmes. A student must, however, obtain the approval of the
relevant academic Head of Department, who shall have full discretion in the granting of
such subject transfer/s.
When a subject transfer is approved, the corresponding final result will also be transferred.
No fee is payable.
G9 EXEMPTIONS OFSUBJECTS
A EXEMPTIONS OF SUBJECTS PASSED
(1) In compliance with Rule 18(4) a registered student may, on formal application and
payment of the prescribed fee, and for the purpose of such student obtaining a
qualification at the Institution, be granted an exemption from registration for a
subject(s) which the student has already passed as part of an instructional
programme which is accredited by the Council for Higher Education
• at the Institution or any other educational institution registered with the
Department of Higher Education and Training as a higher education and training
provider and regarded by the Council as equivalent to a university of
technology,
• towards a tertiary qualification which is registered with the South African
Qualifications Authority provided that:
(a) the student must write and pass at the Institution:
(i) 50% or more, by FTE weight, of the student’s subjects, which must
include at least 50%, by FTE weight, of that student’s final level subjects.
(If the number of subjects that must be passed is not an integer, then it
must be rounded up to the nearest whole number.); or
(i) all the student’s final level subjects (refer to Rule G1 for definition of
“final level”); or
(i) (Deleted w.e.f. 2016/01)
(b) such exemptions shall not be granted with distinction.
(c) exemptions may be granted for work-integrated learning in accordance with
the requirements set by each respective academic department.
(d) exemptions of portions of subjects may only be granted provided such
portions are separately identifiable and are normally examined/assessed
separately; and
(e) except in special circumstances, as approved by the relevant Faculty Board, no
subject appearing on a lower level qualification already granted to a student
can be offered for exemption purposes towards a higher level qualification
for which the former qualification is aprerequisite;
53
G9A(cont)
(2) An exemption may be granted for subject(s) which a student has passed towards a
National “N” instructional programme for the purpose of registering for National
Diploma examinations offered by the Institution subject to the following conditions:
(a) exemption will be considered only for first and second level Institution
subjects;
(b) exemption will be allowed only in those cases where a student has acquired
at least a 50 per cent mark in the particular N-course subjects;
(c) a maximum of 6 months’ experiential training completed towards the
student’s N instructional programme may be recognised, provided such
training is appropriate to the student’s national diploma instructional
programme;
(d) no subject exemption can be considered unless the student has passed at least
one related N5 subject with a minimum of 50%;
(e) such exemptions shall not be granted with distinction.
(3) The full discretion for the granting of all exemptions in accordance with Rule G9
lies with the relevant Head of Department after analysis of:
(a) the alignment of qualification specification as registered, including outcomes,
assessment criteria, credits of competence and NQF level, and
(b) programme and subject design including level,syllabus, assessment andNQF level
B EXEMPTIONS OF SUBJECTS FOR WHICH CREDITS HAVE BEEN
RECEIVED VIA RECOGNITION OF PRIOR LEARNING
A student may, on formal application and payment of the prescribed fee, and with the
approval of the Executive Committee of the relevant Faculty Board, be granted an
exemption(s) from registration for a subject(s) for which the student has received
credit(s) in terms of the Recognition of Prior Learning Policy of the Institution or any
other educational institution regarded by the Council as equivalent to a university of
technology, for the purpose of such student obtaining a qualification at the Institution.
Such exemptions shall not be granted with distinction.
(Amended w.e.f. 2012/01)
G10A CONFERMENT OF STATUS
An assessmentpanel comprisingminimallyofthe relevantHead of Department and oneother
representative appointed by the Head of Departmentmay, forthe purposeofregistrationfor a
higher qualification and after having complied with the prescribed procedures,recommend the
conditional or unconditional conferment of status of any of the pre-requisite qualification(s) offered
at the Institution on a person who has complied with all or some of the requirements of an
equivalentqualification in an appropriate field. Such recommendation requiresthe approvalof the
Executive Committee of the relevant Faculty Board.
(Amended w.e.f. 2009/01)
G10B ADVANCED STANDING VIA RECOGNITION OF PRIOR LEARNING
A student may, on formal application and payment of the prescribed fee, and with the
approval of the Executive Committee of the relevant Faculty Board be granted
conditional or unconditional advanced standing for a specified qualification on the basis
of Recognition of Prior Learning (RPL) assessment, for the purpose of registration for a
higher qualification.
(Amended w.e.f. 2013/01)
54
G11 REFUSAL OF ADMISSION OR READMISSION
The relevant Faculty Board or the Vice Chancellor’s Tribunal may refuse the admission
or readmission of any person as a student of the Institution or expel any student if the
relevant Faculty Board or the Vice Chancellor’s Tribunal considers it to be in the interest
of the Institution to do so. (The Institution’s Undergraduate and Post Graduate
Admissions Policies, Rule G17 and the Student Code of Conduct refer.)
(Amended w.e.f. 2010/01)
G12 ELIGIBILITY FOREXAMINATIONS
(1) The minimum year or semester mark for admission to the examination shall be 40%,
unless prescribed differently for the subject in the relevant programme regulations,
subject to the proviso that the year or semester mark shall not be lower than 40%.
(2) The year/semester mark shall comprise marks in respect of one or more of the
following components:
(a) a theory test;
(b) an assignment or project;
(c) a practical component;
(d) a portfolio.
(3) The requirements of each subject in regard to the composition of the year/semester
mark are detailed in the rules for each instructional programme.
(4) Where other external examining bodies (Institutes, Universities, etc.) are involved,
the requirements of these bodies must be complied with as detailed in the particular
rules for the instructional programmes concerned.
(5) A student may be required to fulfil additional requirements related to attendance as
detailed within the relevant Faculty/ Departmental prospectus/study guide.
(6) Final year/semester marks will be published at least 5 working days prior to the start
of the examinations. A student may appeal to the Head of the Department
concerned if the student considers that a year/semester mark is incorrect owing to
typographical, clerical or computational errors. Such appeals shall be made in writing
within 5 working days of the publication of the final year/semester mark.
(7) No year/semester mark may be altered without the approval of the Head of
Department.
(8) Condonation or Aegrotat in respect of a particular test, practical or other
assignment may be granted by the lecturer in consultation with the Head of
Department.
(9) Except as provided for in Rule G12(4), or any departmental rules relating to the
specific subject/s, for which a student is registered, the year/semester mark counts
40% towards the final result.
(10) A student is not permitted to transfer the year/semester mark for a subject from
one examination period to another.
(11) A student who re-registers for any subject forfeits the previous year/semester mark
for that subject (Rule G3(10) also refers).
55
G13 EXAMINATIONS
(1) General
(a) Examination timetables
Timetables giving dates, times and venues are published on the Institution
noticeboards, DUT website and Student portal. The onus rests on each
student to become acquainted with timetable details. These are not given
telephonically. Timetables are posted only to re-write students who are not
currently registered.
Morning sessions commence at 09:00 and afternoon sessions at 14:00 unless
otherwise indicated on the timetable.
(b) Admission to an examination
No student will be entitled to write an examination in any subject:
(i) unless the student has a valid year/semester mark of at least 40%;
(ii) at any time or date other than those indicated on the time-table, except
in the case of a clash of examinations arising on the official timetable,
when the matter must be reported within two weeks of publication of
the final examination timetable, by the student, on the prescribed form
to the Examinations Department, who will make arrangements for all
such subjects to be written on the same date but at different times; and
(iii) unless the student complies with Rule G13(1)(h).
(c) Examination periods
(i) There are two main examination periods, one at mid-year (May/June),
the other at year-end (October/November), with a
supplementary/special examination period (where permitted by the
rules of a specific instructional programme) following from each of
these, one at the end of the year (November/ December) and the other
at mid-year (June/July) or as separately determined by a faculty and
published as such in the Academic Calendar (Rule G13(2)(a) refers).
Unless stipulated otherwise by a Departmental rule, an extraordinary
examination sitting is scheduled for students who qualify for a further
examination as a result of having one outstanding subject towards
qualifying (Rule G13 (2)(b)(iv) refers).
(Inserted w.e.f. 2015/01)
In addition,
(.i) subjects may, with the consent of the Senate, be assessed by means of
continuous assessment throughout the year/ semester (Rule
G13(1)(k) refers);
and
(.ii) Master’s Degree in Technology or Doctorate research
dissertations/theses may be examined at any time during the year.
(ii) Students are examined at Levels 4 and 5 for:
(.i) annual subjects, at the end of the year in which they were
registered for such subjects;
and
(.ii) semester subjects, at the end of the semester in which they are
registered for any such subjects.
(d) Examination of annual subjects
No examination for an annual subject will be offered at mid-year unless
contained in the rules of the relevant academic department.
56
G13(1)(cont)
(e) Examiners/Moderators
For all the Institution’s examinations, the examiners and moderators will, on
recommendation of the relevant Head of Department, be approved and
appointed by the Faculty Board.
(f) Concessions
Extra time to a maximum of 20 minutes per hour, or an aid to be used while
the examination is to be written, may be granted for the completion of an
examination if a student is affected by one or more of the following
conditions:
• proven neurological dysfunctions which affect writing rate and/or rate
of reading/processing information;
• a history of learning disabilities;
• physical handicaps/injuries which impair the rate of writing/drawing
performance during examinations;
• provided that an application, supported by Student Counselling, is made
by the student to the Examinations Department no later than 5 weeks
prior to the commencement date of examinations as reflected in the
calendar for the current academic year.
• Late applications will be considered only where the problem has initially
occurred after the five weeks deadline and the student concerned
immediately contacts the Examinations Department direct.
(g) Examination venues
(i) Where a subject is scheduled to be written in a number of rooms, a
student must establish in which room that student is to write from the
examination numbers appearing on the doors of the rooms concerned.
(ii) The transfer of examination entries to other centres where students are
unable to write their examination/s at the Institution:
(.i) The transfer of examination entries within the Republic will be
permitted only:
– in the case of registered students, on sound academic grounds
approved by Senex
– in the case of re-write students not currently registered, and
– to other educational institutions registered with the Department
of Education as higher education and training providers and
regarded by Council as equivalent to a university of technology.
In exceptional circumstances, Senex may consent to examination
entries being transferred to a venue other than the
aforementioned. The onus rests on the students concerned to
obtain the permission of those authorities which are to
accommodate them.
(.ii) The transfer of examination entries outside the Republic:
– will be permitted only with Senex approval, and
– may be written only at a South African diplomatic office.
Such arrangements must be finalised by the students with the
Institution and the other centres and the Institution’s prescribed
fee paid to the Examinations Department at least four weeks prior
to the date of the students’ first examinations.
57
G13(1)(g)(cont)
The onus rests on the students concerned to pay all prescribed
fees to the accommodating examination centres.
(h) Proof of identity
Any student attending an examination must ensure that the following items
are in the possession of the student:
(i) the student’s registration card,or
(i) an official identity document and a letter from the relevant Faculty
Office proving that the student is fully registered.
It is a serious offence to impersonate a student by using a student card
or identity document belonging to another individual. Parties involved in
this practice will face disciplinary/legal action.
(Amended w.e.f. 2016/01)
(i) Time of arrival and minimum period before leaving examination venue
(i) A student must be seated in the correct examination room in the place
allocated by the Chief Invigilator fifteen minutes prior to the
commencement of the examination. Any student arriving late will be
allowed entry into the examination room only up to one hour after the
commencement of the examination. Such a student will not be allowed
extra time.
(ii) No student may leave an examination room within the first hour of an
examination or thereafter without the permission of the Chief
Invigilator. No student may temporarily leave an examination room
unless accompanied by an officer of the Institution.
(j) A student who requires a certificate of attendance must obtain a blank form
prior to the commencement of the examination from an invigilator and fill in
all details thereon, except the time of leaving the examination room. The form
must then be completed by the invigilator before the student leaves the
examination room. Attendance certificates will not be issued at any other
time.
(k) Assessment
The Institution’s Assessment Policy governs the practice of assessment by
providing a framework to ensure the provison of credible, high quality,
relevant learning programmes. The framework ensures that assessment is an
integral part of the learning and teaching process. Each faculty and academic
department is responsible for contextualising its assessment practice within
the framework.
(Amended w.e.f. 2009/01)
(l) Examination Results
(i) All examination results must be approved by the relevant Faculty Boards,
or their Executive Committees, before publication.
(ii) All officially approved examination results will be published as soon as
they become available.
58
G13(1)(l)(cont)
(iii) Finalise results once confirmed are made available on the student portal on
the release date. The onus is on the student to check their results and liaise
with the Academic Department or Faculty Office to ascertain the results.
Non-receipt or viewing of released results will not be accepted as a valid
reason for missing deadlines for applications for remarks, scanning,
supplementary examinations, etc.
(iv) Under no circumstances will results be given verbally by the Institution.
(m) Withholding of examination results and graduation certificates
The examination results of a student may be withheld for any of the
undermentioned reasons occurring at the time of publication of examination
results and/or the certificate, academic transcript of a diplomate/graduate may
be withheld for any of the undermentioned reasons occurring at the time a
person meets the academic requirements in order to graduate:
(i) failure to pay any outstanding monies owed to the Institution;
(Amended wef2012/01)
(ii) failure to return any property on loan from the Institution of R100 or
more in value, unless prior arrangement has been made with the
department concerned;
(iii) failure to submit valid documentary proof of admission requirements;
(iv) failure to return or to pay the replacement value of material due to the
Institution library; or
(v) pending the outcome of a disciplinary enquiry concerning a breach of
examination rules and/or procedure; or
(vi) pending any enquiry into a student’s year/semester mark, examination
result and/or final result.
(Amended w.e.f. 2022/01)
(n) Scanning, or re-marking of examination scripts after publication of
results
Definitions
An examination script means an official book issued by the Institution and
written in by a student to answer an examination question paper.
Scanning means a single viewing by only the student of that student’s
examination script and relevant marking memorandum, permissible only in
the Examinations Department and under the supervision of an Institution
official. The period of the scanning is not to exceed thirty minutes.
Re-marking means the marking afresh of an examination script, by the
moderator.
(i) Applications for the re-marking of examination scripts are permitted to
afford students the means of appeal against their published examination
results for theory examinations.
(ii) Applications for scanning and/or re-marks, plus payment of the
respective prescribed fees, must be made on or before the date
stipulated at the time that examination results are published.
Notwithstanding the aforementioned, late applications will be accepted,
provided:
59
G13(1)(n)(cont)
– they are made before the end of the semester/year which is
subsequent to the semester/year in which the examination was
written; and
– the applicant gives acceptable reasons to the relevant Head of
Department and Dean; and
– the applicant pays the prescribed fee plus penalty fee.
Under no circumstances will applications be accepted thereafter or any
other correspondence entered into in respect of a published result.
Scanning and re-marking are not permitted in respect of practical,
portfolio and oral examinations and in subjects evaluated by continuous
assessment.
(iii) The prescribed fee for re-marking will be refunded to students whose
final result for a subject changes, as a result of a re-mark or review, from
a fail to a pass of 50% or more, or from a final result which is already a
pass to a higher final result which then constitutes a pass with distinction
(i.e. 75% or more).
(iv) If, as a result of a re-mark, an examination mark is decreased and a
student is thereby no longer eligible for a previously granted
supplementary examination, the entry for the latter will be cancelled and
the prescribed fee refunded.
(v) The result of a re-mark application is final and no further communication
in respect of it will be entered into by the Institution.
(o) Academic Integrity
Note: The credibility of the Institution as a proud provider of top caliber
tertiary, career-specific education and training is dependent on its academic
integrity as embodied in the worthiness and honesty of its staff, students and
graduates, and consequently of the qualifications it awards.
The Institution is uncompromising in safeguarding its academic integrity. The
following fraudulent acts will be regarded as undermining the Institution’s
academic integrity and will therefore be severely dealt with:
• falsification of academic records, e.g, the altering of results on a Senior
Certificate or any authorised results statement;
• plagiarism, ie, the submission, by any person or group of persons, without
acknowledgement, of written, visual or oral material, or an idea or
opinion, originally produced by someone else and passing it off as one’s
own original work. The Institution’s Plagiarism Policy and Procedures for
staff and students also refers; and
• cheating, ie, the gaining of an unfair advantage by a student in any
assignment, test, practical, tutorial, experiential training or examination.
(p) Examination/Test Venue Regulations
In order to avoid the institution of disciplinary proceedings against them,
students must be fully acquainted and comply with the following regulations
which apply at each test/examination session:
60
G13(1)(p)(cont)
(i) A student must fully complete and sign both the attendance slip and the
requisite personal details in the spaces provided on the cover of his/her
answer book. A student is not permitted to write any other information
in his/her answer book before the invigilator announces the
commencement of the test/examination and allows all student to
commence writing.
(ii) No explanation of test/examination questions may be asked for, and
none will be given.
(iii) Except with prior consent of the Registrar, which must be requested in
writing, and supported by acceptable medical evidence at least two
months prior to the commencement of tests/examinations, the wearing
of any audio device in the ear is not permitted by any student in any
examination/test venue.
(iv) The invigilator is officially in control of the examination/test venue and
must be obeyed in all matters relating to the examination/test.
If a student wishes to attract the invigilator’s attention, he/she must
remain at his/her desk and raise his/her hand.
(v) Before a student commences an examination/test he/she must carefully
check that he/she has the correct question paper, he/she must read the
instructions appearing on the question paper and answer book and
strictly comply with them.
(vi) A student is not allowed to help another student or attempt to help
another student to get help or attempt to get help, to communicate with
anybody or attempt to communicate with anybody except the invigilator.
The use or attempted use of a cellular phone and/or other
communication device during an examination/test is prohibited. A
student in possession of such device/s must ensure that they are
switched off prior to entering an examination/test venue that they
remain so and are placed out of sight until the student has left such a
venue at the end of an examination/test.
(vii) No calculator or any other article may be lent by one student to another.
(viii) A student may not create a disturbance in an examination/test venue or
misbehave in any way.
(ix) A student may not disregard the instructions of an invigilator. An
invigilator may confiscate a student’s answer book(s) and expel a student
from the examination/test venue who, after a warning, persists in making
a disturbance or in disobeying examination/test instructions.
(x) A student may not have any of the items listed below in his/her possession
during an examination/test. No excuse that he/she had forgotten or did not
know that he/she had one or other of such items in his/her possession will be
accepted after a question paper has been handed to him/her. The onus rests
with a student to ensure that any of the excluded items below, if brought to
the examination/test venue, are placed in the area designated for this purpose
by the Chief Invigilator and are not kept within reach of the desk where a
student writes his/her examination/test. The Institution accepts no responsibility
for any loss or damage suffered by a student as a consequence of compliance
with these requirements.
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G13(1)(p)(x)(cont)
The excluded items are:
(.i) any bag, book, dictionary (including electronic and bilingual versions),
memorandum, notes, map, photograph or other document or
paper (including unused paper), or other material in any format;
otherthan
– those specified as a requirement on the question paper,
and/or,
– books, notes and other materials required where the
examination/test is of an Open Book nature, and/or
– materials provided to a student by the invigilator, and
– proof of a student’sidentity;
(.ii) any container (including for a calculator, stationary, or any material
referred to in (x.i) above). A student may, however, use a
transparent plastic bag.
(.iii) any calculator that subverts the purpose of the
examination/test which would include one other than the type
specified as a requirement on the question paper (for example,
alphanumeric, non-programmable scientific, arithmetic). For the
purposes of all examinations/tests conducted by the Institution, the
following meanings shall be attached to these categories of
calculators:
– alphanumeric – one which storestext;
– scientific – one which performs arithmetic and
mathematical/scientific functions (including trigonometric
functions) and which may be programmable;
– arithmetic – one which performs arithmetic functions (for
example, addition, subtraction, multiplication, division,
percentage);
– financial – one which performs certain financial and
arithmetic/mathematical functions (for example, yx, log, ln,
interest, annuities)
(.iv) any electronic device that can assist students gain an unfair
advantage
(Inserted w.e.f. 2016/01)
(xi) The possession of firearms in an examination/test room is prohibited.
Furthermore, the Institution accepts no responsibility for their
safekeeping during an examination/test.
(xii) A student’s attention is especially drawn to the fact that anybody who
commits an act calculated to obtain or confer upon a student an unfair
advantage is guilty of a criminal offence.
(xiii) All aids and answer books issued to a student must be handed to the
invigilator before he/she leaves the examination/test venue. This includes
all blank and used answer books issued to a student.
62
G13(1)(p) (cont)
(xiv) Rough work including any notes a student may wish to make after
entering the examination/test venue must be done in his/her answer
book only. Any work a student does not wish to have marked must have
a line drawn through it. A student is not permitted to remove any pages
from any answer book. In addition certain question papers, as
determined by the Institution, may not be retained and must be returned
to the invigilator.
(xv) When a student has finished and wishes to leave the examination/test
venue, he/she must remain at his/her desk, raise his/her hand and wait
until the invigilator has collected his/her answer book and gives him/her
the necessary permission to leave. No student may temporarily leave
the examination/test venue without the permission of the invigilator and
supervision. Notwithstanding the aforementioned, a student may not
leave the room in the first hour or the last 15 minutes of an
examination/test. No student may exceed the prescribed duration of an
examination/test.
(xvi) No one is allowed to smoke in the examination/test venue.
(xvii) For drawing examinations/tests, a student must provide his/her own
drawing clips. Drawing pins may not be used.
(xviii) Once the Chief Invigilator has declared that an examination has ended,
all students must stop writing, and remain seated until all answer books
have been collected and accounted for, and the Chief Invigilator gives
the students permission to leave the venue.
(xix) A student may not address any personal remarks to an examiner or
record any information on the script which is not related to the subject
being assessed.
G13(2) Supplementary Examinations
(a) In addition to the two main examination periods, supplementary examinations
are held in certain subjects in accordance with dates published in the Calendar of
the Institution.
Except where the rules for an instructional programme determine otherwise,
a student will be admitted to a supplementary examination if the student has
failed a subject in the preceding examination period, having obtained a final
mark (year/semester mark and examination mark) of at least 45% in the
preceding examination period.
Notwithstanding the above:
(i) A student in his/her final year of study who has one subject outstanding
to complete a qualification is also entitled to one supplementary
examination where the student has failed the examination of the last
outstanding subject towards qualifying, regardless of:
• the final result obtained for thatsubject;
• whether the failure occurred in the main or supplementary
examination period, subject to Rule G13(2)(b)(iv);
and
• whichever year/semester the student had failed the subject.
63
G13(2)(a)(i)(cont)
In addition, the following will apply to such supplementary
examination:
• must be written in the supplementary examination period of
the student’s current semester/year of registration in which
the student is left with one subject outstanding to qualify,
unless otherwise stipulated in a departmental rule;
(Amended w.e.f. 2015/01)
• may, at the discretion of the relevant Executive Dean, be
granted for a continuously assessed subject
(Amended w.e.f. 2011/01)
• if a student fails the supplementary examination, he/she must reregister for the subject and obtain a new year/semester mark.
• an application to write the above supplementary examination is
required to be submitted to the relevant Faculty Office by the
closing dates published in the General Handbook for Students.
(Amended w.e.f 2020/01)
(i) where a student has obtained a year/semester mark which is 20% or higher
than the examination sub-minimum for any subject, and the student
attempts and fails the examination in that subject, the student will be
eligible for a supplementary examination.
(i) the year/semester mark that applied to the preceding examination will
apply to the supplementary;
(iv) the Executive Committee of the Faculty Board concerned may decide to
hold an oral instead of a written supplementary examination;
(v) the student’s account will be debited with the prescribed fee if the
student attempts the supplementary examination. Where a
supplementary examination is granted following the outcome of a late
application for scanning, re-mark or review (Rule G13(1)(n)(ii) refers),
or where a student has not entered timeously in terms of Rule
G13(2)(d), such supplementary examination may only be written in the
next consecutive main examination period, and upon payment of:
• the prescribed fee plus penalty fee, where an examination question
paper/s for the subject in question will in any event be set because
of other examination candidates; or
• treble the prescribed fee, plus penalty fee, where there are no other
examination candidates.
(b) No supplementary examinations are granted for:
(i) portfolios;
(i) continuously assessed subjects, except as provided for in Rule G13(2)(a)(i);
(Amended w.e.f. 2009/01)
(i) special examinations; and/or
(iv) an already written supplementary examination. However, if as a result of failing
such a supplementary examination, a student is left for the first time with one
outstanding subject towards qualifying, that student will be eligible for an
examination in terms of Rule G13(1)(c)(i).
(v) Rule G14(4) referes (Inserted w.e.f 2021/01)
64
G13(2)(cont)
(c) Where a supplementary examination is granted for a subject comprising more than
one question paper, it will be in respect of all question papers.
(d) In order to ensure timeous entry for a supplementary examination for which a
student may
Become eligible as a result of:
(i) a re-mark application;
(i) a formal written appeal lodged with the relevant Head of Department
regarding a disputed year/semester mark; or
(i) unpublished results,
the student must enter and pay the prescribed fee by the due date as indicated when
examination results are published on the Institution noticeboards. When the
outcome of (i), (ii) or (iii) above is known the supplementary examination entry will
either be:
• confirmed, if the student is thereby eligible; or
• cancelled (with no remission of the prescribed fee), if the student
remains ineligible for the supplementary examination.
Rule G13(2)(a)(v) applies if a supplementary examination is granted as the result of
(i), (ii) or (iii) above and the student has not entered for it by due date.
(e) The final result obtained will be published but no distinction will be awarded for a
supplementary examination.
(f) For the purposes of interpretation of Rules G13(2) and G13(3), the same
examination question papershall be set for supplementary and special examinations.
G13(3) SpecialExaminations
(a) A special examination may be granted to a student who has been prevented from
taking the examination:
(i) for medical or psychological reasons on the day of the examination or
immediately before it, provided that the student submits an application
acceptable to the Senate, on the prescribed form obtainable from the relevant
Faculty Office, on which a medical practitioner or psychologist from the
Institution’s Student Health Clinic (registered by the Health Professions
Council of South Africa), homoeopath or chiropractor, (registered with the
Chiropractors and Homoeopaths and Allied Health Service Professions
Council of South Africa) or a Sister (registered with the South African Nursing
Council as a primary health care nurse), specifies the nature and duration of
the illness or condition and that for health reasons indicates that it was
impossible or undesirable for the student to sit for the examination at the
scheduled time as a direct result of this illness or condition; or
(i) by circumstances which in the opinion of the Senate were beyond the
student’s control at the time of the examination provided that satisfactory
evidence of such circumstances is produced. Such circumstances shall not
include:
(.i) any clash of subjects on, or any misinterpretation of any examination
timetable,
(i) illness or death of any distant acquaintance or distant relative, or
(.iii) participation in any event unless to represent a province or South Africa.
65
G13(3)(cont)
(b) A special examination will not be granted:
(i) in a subject in which the student has attended the main examination; or
(i) where the student’s application for one or more special examinations fails to
reach the relevant Office within five (5) working days from the date on which
the examination was scheduled to be written or, where the student has more
than one examination, the date on which the last examination was scheduled
to be written;
(i) for failure to attend the supplementary or special examination without a valid reason.
Where a valid reason is forthcoming the special examination so granted may only be
writteninthe next consecutive main examination period.
(c) Where a special examination is granted for a subject examined by more than one question
paper, the special examination must be in respect of all question papers regardless of whether
the student completed any question paper in the main examination period.
(d) For the purposes of interpretation of Rules G13(2) and G13(3), the same examination question
paper shall be set for supplementary and special examinations.
(e) Students granted a special examination are required to pay a prescribed fee. Although the result
of a student’s application will be conveyed to the student by post the onus rests upon the
individual studenttoascertainthe outcomeofthe application.
G14 PASSREQUIREMENTS
(1) The final pass mark for all subjects is 50%. Notwithstanding Rule G1(2), no departmental rule
may differ fromthis rule.
(2) Except in those cases of a more limiting departmental rule, a sub-minimum of 40% shall apply to
all written examinations. Where an examination comprises more than one question paper, a subminimum of 40% must be obtained in each question paper. This rule is also applicable to subjects
which have been modularised. The student will only receive credit for the main subject when the
student passes all modules for that subject in accordance with the Departmental Rules. NOTE:
Such sub-minimum is not required when determining eligibility for a supplementary examination
in terms of Rule G13(2)(a).
(3) Except where the rules for an instructional programme determine otherwise, a student retains
credit for all subjects the student has passed and subject to any time restrictions imposed by any
departmental rules, such subject successes may be accumulated until the respective award has
been obtained.
(4) Linked modules refer to two consecutive semester modules that show continuity in terms of
content, where the second module “builds” on the academic content of the first module. A
student who fails to obtain a pass mark of 50% in the first semester of the linked modules, but
obtains a minimum mark of 40%, shall be allowed to proceed to semester two. Where the creditweighted average of the final examination marks of both the modules in the linked group is 50%
or more, the result of the first semester module shall reflect the actual mark and be recorded on
the student’s academic transcript as a “Condoned Pass”.
66
G14(4)(cont)
In addition to the above,the following shall apply in respect of linked modules:
– In the computation of the marks, the resultsfrom the second semester module ‘pulls’ the module
from semester one through to semestertwo, but notthe other way round.
– No supplementary examinations shall be granted where the modules are deemed to be linked. (Rule
G13(2)(b) refers). However, applications for Special Examinations, can be considered for qualifying
students as per Rule G13(3).
– Any year/semester mark obtained for a failed module in a linked group shall not be transferred from
one examination period to another. (Rule G12(10) and (11) refers). Both the linked modules must
be passed in the same academic year for a pass to be recorded for the first semester module. If the
first semester of the linked modules is not passed on the basis of the combined marks, the failed
modulemust be repeated in the following year.
– Where a student has passed one linked module and failed another in a given year, the credit for the
passed module shall be retained; however, the failed module/s must be re-registered for and will
thereafter be regarded as a standalonemodule.
– Applications for modules to be deemed to be linked modules must be submitted to the Centre for
Quality Promotion and Assurance (CQPA) for authorization in the academic year prior to such
modules beingoffered. Such authorizationmust be referred toSenex for approval.
(Amendedw.e.f. 2021/01)
G15 PASSESWITHDISTINCTION
(1) A student who obtains a final result for a subject of 75% or more, at the first attempt, will be
awarded a pass with distinction for that subject and this will be reflected on their student
record.
(2) On the recommendation of the examiners and the approval of the Higher Degrees Committee,
a student will be awarded a pass with distinction for the full dissertation for a Master’s Degree
and this willbe reflectedon theirstudent record (RuleG18(9)(b)(ii) also refers).
(3) On the recommendation of the examiners and the approval of the relevant Executive
Committee of Faculty Board, a student will be awarded a pass with distinction for the minidissertationtowards a Master’sDegree and this willbe reflectedon theirstudent record.
67
G16 PROMOTION TO HIGHERLEVEL
In orderto registerforthe next higherlevel in any subject a studentshallhavepassedallprerequisite
subjectsforthatlevelasspecifiedin the rulesforthe instructionalprogrammeconcerned.If a student’s
examinationresultshavenot yetbeen published,orifthe studenthasbeen granteda supplementary
examination in a prerequisite subject,the studentmay registerprovisionallyforthe next higherlevel
subjectuntilsuchtime asthe examinationresultorthe supplementaryexaminationresultis published.
If the studentpassesthe examinationor the supplementaryexamination,the student’sregistration in
the next higherlevelshall be deemed unconditional.
Ifthestudentfailstheexaminationorthesupplementaryexamination,thestudent’sregistrationfor
the next levelsubjectshall be cancelled.
The term ’prerequisite’ includes:
’those subjects specified as such in the instructional programme as well as previous grades of subjects
which continue at the higher level. Individual instructional programmes may have additional regulations
for promotion as detailed in their particularrules’.
G17 UNSATISFACTORYACADEMICPROGRESS
NB: This rule must be read in conjunction with any departmental rules dealing with unsatisfactory
academic progress(Rule G1(2)refers).
(1) A student will be refused re-registration at the Institution for any instructional programme if
he/she is unable, due to unsatisfactory academic progress, to complete the instructional
programme for which he/she is, or has most recently been registered, within the maximum
periodofregisteredstudy stipulatedinthe relevantRule(RulesG19toG25refer).
(Amended w.e.f. 2013/01)
(2) Notwithstanding Rule G17(1), the Executive Committee of the relevant Faculty Board may, in
circumstances which they deem exceptional, grant a student a further period/s of registration for
completionof anyinstructional programmme.
(3) Astudent may appeal against theapplicationofRuleG17(1)inaccordance withRuleG1(8).
(Amended w.e.f. 2013/01)
G18 AWARDINGOFQUALIFICATIONS
(1) All qualifications of the Institution are issued with the approval of the Council on application by a
student when that student has satisfied the requirements forsuch an award.
(2) (a) Qualifications are awarded to students who successfully complete to the satisfaction of their
respective academic Heads of Department all the approved requirements (including
work- integrated learning,where applicable)forsuch qualifications.
(b) When a qualification cannot be issued because of non-compliance by a student with Rule
G18(2)(a), the Institution will, upon application by that student and payment of the
prescribed fee, issue the student with a statement of results provided the student has
passed a minimum of one subject.
(3) (a) The date of issue of a qualification shall be indicated on a certificate, diploma or a degree
asthedate“ with effect from”,and suchdate shall be determinedby the following:
1. Thedateofpublicationoftheresultsofthemainexaminations;or
2. Thedateofpublicationoftheresultsofthesupplementary examinations;or
3. thedateofpublicationofthe resultsofthe special examinations
(Amended w.e.f.2016/01)
(b) The effective date of issue of a Master’s Degree or a Doctor’s Degree will be:
(i) the date on which the student submits the electronic pdf version of the
dissertation/thesis to the relevant Faculty Office, following approval of
the examiners’ recommendations by the Higher Degrees Committee
68
G18 (3) (cont)
and, where applicable, written confirmation from the relevant HOD that
all required editorial corrections/ revisions have been effected (Rule
G26(5) also refers);
or,
(ii) in the case of a Master’s Degree comprising a combination of theoretical
study and a short research project, the date of approval of the student’s
final examination result(s), if this is a later date than (i) above.
(Amended w.e.f. 2010/01)
(c) Notwithstanding (a) and (b) above, the earliest effective date of issue of a
qualification will be the day following the minimum duration of the relevant
instructional programme. (These minimum durations are stipulated in Rules
G19 to G25.)
(4) The Institution will issue qualifications only to students who have met all the
requirements of the relevant instructional programme to the satisfaction of their
respective academic Heads of Department and have passed at the Institution:
(a) 50% or more, by FTE weight, of the student’s subjects which must include at
least 50%, by FTE weight, of that student’s final level subjects (Rule G9 A
(1)(a)(i) also refers); or
(b) all their final level subjects (Rule G9 A (1)(a)(ii) also refers); or
(c) (Deleted w.e.f. 2016/01)
The relevant Executive Dean may, in exceptional circumstances, waive compliance
with Rule G18(4)
(Inserted w.e.f. 2009/01)
(5) If a substantial irregularity has occurred in relation to the sitting for an examination,
or if a qualification has been issued to a student who in the opinion of Council has
not complied with the norms and standards for obtaining that qualification, Council
may refuse the issue of the relevant qualification or cancel a qualification that has
been issued, as the case may be.
(6) Except as provided for by Rule G18(7), no duplicate certificate of a qualification
conferred at a graduation ceremony will be issued under any circumstances. The
graduate may, instead, apply for a statement in lieu of a lost certificate, for which
there is a prescribed fee.
(7) Only changes necessitated by typographical errors will be made to the certificate of
a qualification conferred at a graduation ceremony.
(8) A student may not qualify for a qualification for which the student has not been
specifically registered. See Rule G3(6)(e) in respect of extra credit subjects.
(9) QUALIFICATIONS AWARDED CUMLAUDE
(a) Unless Senate has approved a different rule pertaining to an instructional
programme in terms of Rule G2(3), students will be awarded a qualification
cum laude if they:
(i) pass all the requisite subjects of the qualification at the first attempt;
(ii) obtain an average of 75% or more in all the subjects of the qualification
and an average of 75% or more in the final-level subjects (Refer to Rule
G1 for definition of “final level”);
(iii) complete the relevant qualification, whether registered for wholly on a
part-time or full-time basis, in the respective minimum period of study
as determined by the rules for the instructional programme; and
(Amended w.e.f. 2014/01)
69
G18(9)(cont)
(iv) have not been granted any exemptions towards the qualification. Subject
transfers in terms of Rule G8 are permitted.
(v) In the absence of approved final-level subjects as provided for in (ii)
above, no weighted average for final-level subjects will be required.
(Inserted w.e.f 2019/01)
(b) Students will be awarded a Master’s Degree cum laude if:
(i) in respect of the subjects and mini-dissertation option, they pass all the
subjects of the qualification at the first attempt with an average of 75%
or more and pass the mini-dissertation with distinction (Rule G15(3)
refers); and
(ii) in respect of the full dissertation option, they pass with distinction (Rule
G15(2) refers).
(c) A Doctor’s Degree is not awarded cum laude. In the case of Doctor’s
Degrees, a student’s result is published as “pass” or “fail”.
(10) The award of qualifications shall take place at the annual graduation ceremonies.
Students unable to attend the relevant graduation ceremony will have their
qualifications awarded “in absentia”.
G19 NATIONAL CERTIFICATE
(prior to the promulgation of the Higher Education Qualifications Framework (HEQF))
(1) Admission requirements
A person may only register for a National Certificate if that person complies with
Rules G7(1) and (2)(b)(i).
(2) Minimum duration
The minimum duration is one year of registered study, including any periods of
work-integrated learning.
(Amended w.e.f. 2009/01)
(3) Maximum duration
The maximum duration is two years of registered study, including any periods of
work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
G20A NATIONAL HIGHER CERTIFICATE
(prior to the promulgation of the Higher Education Qualifications Framework (HEQF))
(a) One-year qualification
(1) Admission requirements
Except as provided for in Rule G20 A(2), a person may only register for a
one-year National Higher Certificate if they comply with Rules G3 and G4
and the rules of the academic department offering the qualification, and are:
(a) in possession of an appropriate National Certificate or equivalent; or
(b) have been granted status of, or advanced standing for, the relevant
National Certificate (Rule G10 refers).
(2) A person may be provisionally registered for a National Higher Certificate,
pending the outcome of a re-mark application or publication of result(s) for
examination(s) which has/have already been written. When the result(s)
is(are) published, or after one calendar month of the person’s registration
whichever is the earliest, the person’s registration will either be:
(a) confirmed, if the person is thereby eligible for unconditional
registration; or
(b) cancelled, with any remission of fees being strictly in accordance with
70
G20A(cont)
the Institution’s Finance Rules.
(3) Minimum duration
Theminimumdurationisoneyear,ofregistered study,includinganyperiodsofworkintegrated learning, after completion of a NationalCertificate or equivalent.
(Amended w.e.f. 2009/01)
(4) Maximum duration
The maximum duration istwo years ofregistered study, including any periods
of work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
(b) Two-year qualification
(1) Admission requirements
A person may only register for a two-year National Higher Certificate if the
person complies with Rules G7(1) and (2)(b)(i).
(2) Minimum duration
The minimum duration is two years of registered study including any periods
of work-integrated learning.
(Amended w.e.f. 2009/01)
(3) Maximum duration
The maximum duration is three years of registered study, including any
periods of work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
G20B HIGHER CERTIFICATE
(in terms of the Higher Education Qualifications Framework (HEQF))
(1) Admission requirements
Refer to Rules G7(1) and (2)(b)(ii).
(2) Minimum duration
The minimum duration is one year of registered study, including any periods of
work-integrated learning.
(3) Maximum duration
The maximum duration is two years of registered study, including any periods of
work-integrated learning (Rule G17 also refers).
(Inserted w.e.f. 2013/01)
G20C ADVANCED CERTIFICATE
(in terms of the Higher Education Qualifications Framework (HEQF))
(1) Admission requirements
No person shall be registered for an Advanced Certificate unless that person is in
possession of an appropriate Higher Certificate or has been granted status or
advanced standing (Rule G10 refers), and complies with Rules G3 and G4, and the
rules of the academic department offering the qualification.
(2) Minimum duration
The minimum duration is one year of registered study, including any periods of work
integrated learning.
(3) Maximum duration
The maximum duration is two years of registered study, including any periods of
work integrated learning (Rule 17 also refers).
(Inserted w.e.f. 2013/01)
71
G21A NATIONAL DIPLOMA
(prior to the promulgation of the Higher Education Qualifications Framework (HEQF))
(a) One-year qualification
(1) Admission requirements
Except as provided for in Rule G21A(a)(2), a person may only register for a
one-year National Diploma if the person complies with Rules G3 and G4, and
the rules of the academic department offering the qualification, and is:
(a) in possession of an appropriate National Higher Certificate or
equivalent; or
(b) has been granted status of, or advanced standing for, the relevant
National Higher Certificate (Rule G10 refers).
(2) A person may be provisionally registered for a National Diploma pending the
outcome of a re-mark application or publication of result(s) for examination(s)
which has/have already been written. When the result(s) is(are) published, or
after one calendar month of the person’s registration, whichever is the
earliest, the person’s registration will either be:
(a) confirmed, if the person is thereby eligible for unconditional
registration; or
(b) cancelled, with any remission of fees being strictly in accordance with
the Institution’s Finance Rules.
(3) Minimum duration
The minimum duration is one year of registered study, including any periods
of work-integrated learning, after completion of a National Higher Certificate
or equivalent.
(Amended w.e.f. 2009/01)
(4) Maximum duration
The maximum duration is two years of registered study, including any periods
of work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
(b) Three-year qualification
(1) Admission requirements
A person may only register for a three-year National Diploma if that person
complies with Rules G7(1) and (2)(a) or (b)(i).
(2) Minimum duration
The minimum duration is three years of registered study, including any
periods of work-integrated learning.
(Amended w.e.f. 2009/01)
(3) Maximum duration
The maximum duration is five years of registered study, including any periods
of work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
72
G21B DIPLOMA
(in terms of the Higher Education Qualifications Framework (HEQF))
(1) Admission requirements
Refer to Rules G7(1) and (2) (b)(ii).
(2) Minimum duration
The minimum duration is three years of registered study, including any periods of
work-integrated learning.
(3) Maximum duration
The maximum duration is five years of registered study, including any periods of
work- integrated learning (Rule 17 also refers).
(Inserted w.e.f. 2013/01)
G21C ADVANCED DIPLOMA
(in terms of the Higher Education Qualifications Framework (HEQF))
(1) Admission requirements
No person shall be registered for an Advanced Diploma unless that person is in
possession of an appropriate Diploma or Bachelor’s Degree, or has been granted
status or advanced standing (Rule G10 refers) and complies with Rules G3 and G4,
and the rules of the academic department offering the qualification.
(2) Minimum duration
The minimum duration is one year of registered study, including any periods of
work integrated learning.
(3) Maximum duration
The maximum duration is two years of registered study, including any periods of
work integrated learning.
(Inserted w.e.f. 2013/01)
G22A NATIONAL HIGHER DIPLOMA
(prior to the promulgation of the Higher Education Qualifications Framework (HEQF)
(a) One-year qualification
(1) Admission requirements
Except as provided for in Rule G22 A(2), no person shall be registered for a
one-year National Higher Diploma unless that person complies with Rules
G3, and G4, and the rules of the academic department offering the
qualification, and is:
(a) in possession of an appropriate National Diploma or equivalent; or
(b) has been granted status of, or advanced standing for, the relevant
National Diploma (Rule G10 refers).
(2) A person may be provisionally registered for a National Higher Diploma,
pending the outcome of a re-mark application or publication of result(s) for
examination(s) which has/have already been written. When the result(s)
is(are) published, or after one calendar month of the person’s registration
whichever is the earliest, the person’s registration will either be:
73
G22A(2)(cont)
(a) confirmed, if the person is thereby eligible for unconditional
registration, or
(b) cancelled, with any remission of fees being strictly in accordance with
the Institution’s Finance Rules.
(3) Minimum duration
The minimum duration is one year of registered study, including any periods
of work-integrated learning, after completion of a National Diploma or
equivalent.
(Amended w.e.f. 2009/01)
(4) Maximum duration
The maximum duration is two years of registered study, including any
periods of work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
(b) Four-year qualification
(1) Admission requirements
A person may only register for a four-year National Higher Diploma if that
person complies with Rules G7(1) and (2)(b)(i).
(2) Minimum duration
The minimum duration is four years of registered study, including any period
of work-integrated learning.
(Amended w.e.f. 2009/01)
(3) Maximum duration
The maximum duration is six years of registered study, including any periods
of work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
G22B POST GRADUATE DIPLOMA
(In terms of the Higher Education Qualifications Framework (HEQF))
(1) Admission requirements
No person shall be registered for a Postgraduate Diploma unless that person is in
possession of an appropriate Advanced Diploma, or Bachelor’s Degree, or has been
granted status or advanced standing (Rule G10 refers), and complies with Rules G3
and G4, and the rules of the academic department offering the qualification.
(2) Minimum Duration
The minimum duration is one year of registered study.
(3) Maximum duration
The maximum duration is two years of registered study.
(Inserted w.e.f. 2013/01)
74
G23A BACHELOR’S DEGREE IN TECHNOLOGY
(prior to the promulgation of the Higher Education Qualifications Framework (HEQF))
(a) One-year qualification
(1) Admission requirements
Except as provided for in Rule G23A(a)(2), no person shall be registered for a
one year Bachelor’s Degree in Technology, or any level 4 subject(s) thereof,
unless that person complies with Rules G3 and G4, and the rules of the
academic department offering the qualification, and is:
(a) in possession of an appropriate National Diploma or equivalent; or
(b) has been granted status of, or advanced standing for, the relevant
National Diploma. (Rule G10 refers)
(2) A person may be provisionally registered for a Bachelor’s Degree in
Technology, pending the outcome of a re-mark application or publication of
result(s) for examination(s) which has/have already been written. When the
result(s) is(are) published, or after one calendar month of the person’s
registration, whichever is the earliest, the person’s registration will either be:
(a) confirmed, if the person is thereby eligible for unconditional
registration, or
(b) cancelled, with any remission of fees being strictly in accordance with
the Institution’s Finance Rules.
(3) Minimum duration
The minimum duration is one year of registered study, including any periods
of work-integrated learning, after completion of a National Diploma or
equivalent.
(Amended w.e.f. 2009/01)
(4) Maximum duration
The maximum duration is two years of registered study, including any periods
of work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
(b) Four-year qualification
(1) Admission requirements
A person may only register for a four-year Bachelor’s Degree in Technology
if that person complies with Rules G7 (1) and (2)(b)(i).
(2) Minimum duration
The minimum duration is four years of registered study, including any periods
of work-integrated learning.
(Amended w.e.f. 2009/01)
(3) Maximum duration
The maximum duration is six years of registered study, including any periods
of work-integrated learning (Rule G17 also refers).
(Amended w.e.f. 2009/01)
75
G23B BACHELOR’S DEGREE
(in terms of the Higher Education Qualifications Framework (HEQF))
(1) Admission requirements
Refer to Rules G7(1) and (2)(b)(ii).
(2) Minimum duration
The minimum duration of registered study for a Bachelor’s Degree at NQF level 7
is three years and for a Bachelor’s Degree at NQF level 8 is four years, including any
periods of work-integrated learning.
(3) Maximum duration
The maximum duration of registered study for a Bachelor’s Degree at NQF level 7
is five years and for a Bachelor’s Degree at NQF level 8 is six years, including any
periods of work-integrated learning.
(Inserted w.e.f. 2013/01)
G23C BACHELOR HONOURS DEGREE
(in terms of the Higher Education Qualifications Framework (HEQF))
(1) Admission requirements
No person shall be registered for a Bachelor Honours Degree unless that person is
in possession of an appropriate Bachelor’s Degree, or has been granted status or
advanced standing (Rule G10 refers) and complies with Rules G3 and G4, and the
rules of the academic department offering the qualification.
(2) Minimum duration
The minimum duration is one year of registered study, including any periods of
work-integrated learning.
(3) Maximum duration
The maximum duration is two years of registered study, including any periods of
work-integrated learning.
(Inserted w.e.f. 2013/01)
G23D MINIMUM AND MAXIMUM DURATION FOR PART-TIME
UNDERGRADUATE QUALIFICATIONS
(a) The minimum and maximum duration as listed in Rules G19-G23c refer to fulltime registered students.
(b) In the case of part-time studies, the minimum duration shall be the same as that
for full-time studies, however the maximum duration in the case of part-time
studies (if offered), shall be double that of the minimum duration of full-time
studies, for example, a three-year qualification must be completed within a
maximum period of six years.
(Inserted w.e.f. 2020/01)
G24 MASTER’S DEGREE
(1) Admission requirements
(a) Noperson shall be registered for the
(i) pre-Higher Education Qualifications Framework (HEQF) Master’s
Degree unless that person is in possession of a related Bachelor’s
Degree or has been granted status or advanced standing (Rule G10
refers); or
76
G24(1)(a)(cont)
(i) Higher Education Qualifications Framework (HEQF) Master’s Degree,
unless that person is in possession of a related Postgraduate Diploma,
or Bachelor Honours Degree, or “professional” Bachelor’s Degree, or
has been granted status or advanced standing (Rule G10 refers); and
complies with Rules G3, G4, G26, G27, and the rules of the academic
department offering the qualification.
(Amended w.e.f. 2013/01)
(b) The Council, on recommendation of the Senate, may require a person to pass
specified subject(s), including Research Methodology, before that person
registers, if, in the opinion of the Senate, the qualification(s) and subjects
which the person possesses are related but not fully equivalent or appropriate
in terms of Rule G24(1).
(c) Formalregistration will occur only after the Senate is satisfied that:
(i) the person will be able to make progress on the advanced level of study
required, and
(i) suitable supervisors and examiners are available.
(d) Except with special permission of the Senate, a student shall be excluded from
and refused re-registration for an instructional programme if, in the opinion
of the supervisor(s) and the Faculty Board, the student fails to maintain
minimum progress in the student’s studies or research project.
(e) All applications for registration of an instructional programme containing a
research project (see G24(3) below) must be submitted in the format
prescribed in the Rules relating to Research.
(2) Minimum and maximumduration
(a) The minimum duration for Master’s Degree shall be one academic year of
registered study.
(b) If a Master’s student fails to complete the qualification after three years of
registered study, the Senate may refuse to renew the student’s registration
or may impose any conditions it deems fit. A student may apply to the
Executive Committee of the Faculty Board for an extension.
(c) For the full research option of the qualification, a person must:
(i) register in order to complete his/her proposal for approval by the
relevant Faculty Research Committee and begin to work on the research
project as soon as registration takes place.
(i) (Previous Rule G24 (2) (c) (ii) has been deleted and moved to Rule G 26 (6).
(w.e.f 2020/01))
(i) The first registration for a Master’s Degree must take place on or before
the last working day in July. With the approval of the Faculty, a Master’s
student may be granted an extension to the date of the first registration,
which shall not be later than the last working day in September.
(iv) Re-registration for a Master’s Degree shall take place as per the dates in
the annually published registration timetable which is applicable to all
students.
(v) The prescribed fee is payable whenever a student first registers and the
prescribed re-registration fee is payable for every subsequent year for
which the student is permitted to continue with the requisite research.
(Amended w.e.f. 2020/01)
77
G24(cont)
(3) Minimum instructional programme
The student shall follow such instructional programme or research as may be
prescribed or approved by the Senate.
(a) The minimum instructional programme for the Master’s Degree in
Technology shall be:
(i) a combination of theoretical study and a short research project
culminating in a mini-dissertation which, taken together, must be at least
the equivalent of (b). With this option the mini-dissertation component
must constitute a minimum of 50% of the instructional programme; or
(i) a comprehensive full research project culminating in a dissertation
which may be required to be supported by a specific presentation.
(b) The minimum instructional programme for the Master’s Degree shall be
successful completion of a:
(i) single advanced research project, culminating in the production and
acceptance of a thesis or dissertation; or
(i) course work programme requiring a high level of theoretical
engagement and intellectual independence and a research project,
culminating in the acceptance of a dissertation. In the latter case, a
minimum of 60 credits at level 9 must be devoted to conducting and
reporting research.
(Amended w.e.f. 2013/01)
(4) Assessment, examination and dissertations
(a) A student shall satisfy such requirements for assessment, viva voce or written
examination, as are determined by the relevant academic department.
(b) The application, format and examining of the short or full research project
and mini-dissertation or dissertation prescribed respectively as part of the
whole of the instructional programme, shall be in accordance with the Rules
relating to Research.
(5) Conversion of a Master’s Degree to Doctor’s Degree
(i) In exceptional circumstances, the supervisor(s), may motivate for a
conversion of Master’s Degree registration to a Doctorate Degree
registration to the relevant Faculty Research Committee indicating that the
project is of doctoral standard.
Evidence of at least one scholarly article from the master’s work either
published or accepted by publication in an accredited journal should be
submitted.
Consideration will be given by the Higher Degrees Committee to allow the
student to convert the study into a doctoral thesis. The procedures for
upgrading of Master’s Degrees to Doctorate Degrees have to be adhered to.
(i) The student is then given the option not to have the Master’s Degree conferred,
but to extend the research towards a Doctor’s Degree;
(i) The student must respond in writing, and indicate agreement or not, to the
conversion recommendation;
(iv) To convert the registration towards the Doctor’s Degree in Technology, the
student must submit a doctoral research proposal to the Faculty Research
Committee;
(v) The reviewer of a possible conversion should not be the examiner of the
doctoralthesis.
(Amended w.e.f. 2012/01)
78
G25 DOCTORALDEGREE
(1) Admission requirements
(a) No person shall be registered for the:
(i) pre-Higher Education Qualifications Framework (HEQF) Doctor’s
Degree in Technology unless that person is in possession of an
appropriate Master’s Diploma/ Degree in Technology, respectively, or
has been granted status or advanced standing. (Rule G10 refers.); or
(i) Doctoral Degree (Higher Education Qualifications Framework (HEQF)
aligned qualification), unless that person is in possession of a related
Master’s Degree, or has been granted status or advanced standing (Rule
G10 refers); and complies with Rules G3, G4, G26, G27, and the rules
of the academic department offering the qualification.
(Amended w.e.f.2013/01)
(b) An appropriate Master’s Diploma or Degree in Technology or Master’s
Degree, by course work option only, is acceptable as entry to the Doctor’s
Degree in Technology and Doctoral Degree, respectively, provided a person
submits proof, to the satisfaction of the relevant Faculty Board and the
Research Committee, of a proven research track record including the
knowledge required for the subject Research Methodology.
The Council, on recommendation of the Senate, may require a student to pass
specified subject(s), including Research Methodology, before the student
registers for the Doctor’s Degree in Technology or Doctoral Degree, if, in
the opinion of the Senate, the qualification(s) and subjects which the student
possesses are related but not fully equivalent or appropriate in terms of Rule
G25(1)(a).
(c) Formalregistration will occur only after the Senate is satisfied that:
(i) the student will be able to make progress on the advanced level of study
required, and
(i) suitable supervisors and examiners are available.
(d) Except with special permission of the Senate, a student shall be excluded from
and refused re-admission to an instructional programme if, in the
opinion of the supervisor(s) and the Faculty Board, the student fails to
maintain minimum progress in the requisite studies or project.
(e) All applications for registration of a curriculum containing a research project
(see G25(3) below) must be submitted in the prescribed format.
(2) Minimum and maximumduration
(a) The minimum duration for a Doctoral Degree shall be two consecutive
academic years of registered study.
(b) If a Doctoral student fails to complete the qualification after four years of
registered study, the Senate may refuse to renew the student’s registration or
may renew it subject to any conditions it may deem fit to impose. A student
may apply to the Executive Committee of the Faculty Board for an extension.
(c) A person must:
(i) register in order to complete his/her proposal for approval by the
relevant Faculty Research Committee and begin to work on the research
project as soon as registration takes place.
79
G25(2)(c)(cont)
(i) (Previous Rule G25 (2) (c) (ii) has been deleted and moved to Rule G 26 (6).
(w.e.f 2020/01))
(i) The first registration for a Doctoral Degree must take place on or
before the last working day in July. With the approval of the Faculty, a
Doctoral student may be granted an extension to the date of the first
registration, which shall not be later than the last working day in
September.
(iv) Re-registration for a Doctoral Degree shall take place as per the dates
in the annually published registration timetable which is applicable to all
students.
(v) The prescribed fee is payable whenever a student first registers and the
prescribed re-registration fee is payable for every subsequent year for
which the student is permitted to continue with the requisite research.
(Amended w.e.f. 2020/01)
(3) Minimum instructional programme
(a) The minimum instructional programme for both the Doctor’s Degree in
Technology and Doctoral Degree shall be a comprehensive independently
executed full research project culminating in a thesis.
(b) The student shall follow such instructional programme or research as may be
prescribed or approved by the Senate.
(4) Assessment and examination of Doctor’s degree qualifications
(a) The application, format and examining of the thesis shall be in accordance with
the Rules relating to Research.
(b) In addition to the examination of the thesis, a candidate may be required to
undergo an oral examination conducted by a panel constituted in terms of the
relevant departmental rule.
(Amended w.e.f. 2021/01)
G26 RESEARCH FOR MASTER’S DEGREES AND DOCTOR’S DEGREES
(1) The research proposal shall be a scheme of work and shall describe the topic to be
investigated and the methodology for conducting the research. The title of the
proposed dissertation or mini-dissertation (Master’s) or thesis (Doctor’s Degree in
Technology/Doctoral Degree), plus the proposal, shall be submitted to the Head of
Department in the department in which the research project will be undertaken.
(2) Responsibility for ethical clearance of research proposals resides with the Faculty
Research Committees. Issues considered sensitive or contentious by these
Committees must be forwarded to the Research Ethics Committee for decision.
(Amended w.e.f. 2010/01)
(3) All research must be monitored by an appointee of the Ethics Committee for
adherence to approved ethical procedures.
(4) Once a person has registered that person must re-register annually thereafter until
Rule G26(5) is fully complied with. Failure to comply will nullify the approval of the
student’s research proposal. In addition, a student and supervisor/promoter are
required on an annual basis to report on the student’s progress to the relevant
Research Committee.
(Amended w.e.f. 2010/01)
80
G26(cont)
(5) After approval of the mini-dissertation/ dissertation/thesis by the Higher Degrees
Committee the student must submit to the relevant Faculty Office one copy in an
electronic pdf format copy of the dissertation/thesis duly amended in accordance
with the examiners’ reports as approved digitally by the supervisor/s and relevant
Head of Department. Rule G18(3)(b)refers
(Amended w.e.f. 2021/11)
(6) Complete the proposal for the Master’s Degree and the Doctor’s Degree within the
first six months of registration and submit a progress report to the relevant
academic department for monitoring purposes. If the progress is unsatisfactory the
student may be de-registered depending on the Faculty Research Committee
recommendation.
(Inserted w.e.f. 2020/01)
G27 SECRET PROJECTS
(1) In order for the research to be registered as secret, the student and the
supervisor/promoter are required to recommend this, together with a detailed
motivation to the Faculty Research Committee for consideration.
(2) The Faculty Research Committee decides on the merits of the recommendation and
submits its recommendation with regard to secrecy to the Higher Degrees
Committee for approval.
(3) Copies of the project report, as required in G26(5), will be retained for safekeeping
by the Office of the DVC: TIP or designated authority, for a period of up to three
(3) years before being made available in the normal prescribed manner.
(Amended w.e.f. 2010/01)
G28 WORK-INTEGRATED LEARNING
(1) All students who are required to undergo work-integrated learning as an integral part
of their instructional programme must:
(a) upon obtaining suitable employment, register with the Institution for such
training and pay the prescribed fee; and
(b) pass all prescribed compulsory and elective subjects and the prescribed workintegrated learning component in order to obtain sufficient credits to qualify
for the qualification.
(2) A student will only be credited with work-integrated learning which has been:
(a) conducted in accordance with the requirements of the Institution, of which
the student will be advised in written form prior to the first period of such
training;
(b) documented in a format approved by the Institution (e.g. work-integrated
learning manual/handbook); and
(c) undertaken, to the Institution’s satisfaction, after at least one year/semester
of academic study. In cases of exception, as approved by the relevant Head
of Department, no more than six months of work-integrated learning prior
to academic study will be credited in the case of a student registered for a
National Diploma or National Higher Diploma, or equivalent. With respect
to the B.Tech degree, the work-integrated learning must be:
(i) evaluated as appropriate to the field of specialised study being
undertaken;
81
G28(cont)
(ii) not have already been credited to another qualification or level of
formal study; and,
(3) not have occurred prior to the date of effect of a previous qualification.
(Rule G18(2) also refers.) (Deleted wef 2019/01)
G29 PHASING OUT OF DISCONTINUED PROGRAMMES
The Senate reserves the right to discontinue existing programmes when deemed
necessary. In such cases, there shall be a phase-out period for students to complete a
discontinued programme.
The institution shall publish the date of the last registration period during which firsttime registering students will be permitted to register (Rule G3 also refers).
The phase-out period shall end when a number of consecutive calendar years, including
the year of final first-time registrations, has passed that is equal to the maximum
duration of study permitted for the qualification as stipulated in Rules G19 to G26.
Notwithstanding Rule G17, no student shall be permitted to register for the
programme after the phase-out period has ended, irrespective of how many credits
may be outstanding for completion of the qualification.
NOTE: In certain instances the phased out qualification may be replaced with another
similar programme. In this case the student may approach the relevant department to
request transfer subjects as per Rule G9.
Programme Type
1) Pre-HEQSF Programmes
Phase out period (in years)
National Certificate 1
National Diploma (Three – year) 5
Bachelor’s Degree in Technology (One- year) 1
Bachelor’s Degree in Technology (Four-year) 5
2) HEQSF Programmes
Higher Certificate 1
Advanced Certificate 1
Diploma 4
Advanced Diploma 1
Post Graduate Diploma 1
Bachelor’ Degree (NQF level 7) 4
Bachelor’ Degree (NQF level 8) 5
Bachelor Honours Degree 1
(Inserted w.e.f. 2016/01)
G30 MEDIUM OFINSTRUCTION
The main medium of instruction at the Institution is English. (The Language Policy of the
Institution also refers).
(Numbered w.e.f. 2016/01)
82
PROCESS FOR DEALING WITH STUDENT ISSUES
(Approved by Senate: 08 December 2004)
The Durban University of Technology (DUT) is committed to maintaining and
enhancing the quality of the learning experience of students and to securing and
safeguarding the standards of its qualifications. To this end DUT welcomes constructive
criticism from students in accordance with the procedural steps set out in the following
flow diagram.
Learning, Teaching & Assessment Issues including:
1) Allmattersrelatedto lecturing staff and the subjectsthey teach
2) Programmerelatedissues
3) Registration
4) Assessments(eg tests, examinations,assignments)
5) Student Support(academic)
6) Library
Students must ensure that any criticism is factually well founded and allow a reasonable time
for their issues to be resolved.
83
STUDENT DISCIPLINARY CODE (Amended wef 2020/01)
PREAMBLE
Chapter 4, Section 36 of the Higher Education Act (Act 101 of 1997 as amended), prescribes
that every student at a public higher education institutions is subject to such disciplinary measures
and procedures as may be determined by the University’s Statute or the institutional rules.
Paragraph 56 of the Statute of the Durban University of Technology states that every student is
subject to the disciplinary measures and procedures determined by council, after consultation
with senate and the SRC and as determined by the rules.
In accordance with the relevant consultation processes, Council hereby adopts the following as
its disciplinary code for students of the Durban University of Technology.
Any student who contravenes rules prescribed by this Disciplinary Code for students or
becomes liable to such punishment and penalties as indicated in the Code.
84
DEFINITIONS
Appeal An appeal as contemplated in Sections SR6 and SR9
Audi Alteram Partem To listen to the other side, let the other side be heard as well
Cheating Cheating refers to actions taken by students where they
obtain or try to obtain an unfair advantage in examinations,
tests, assignments, projects and assessments. Examples of
cheating are when students copy or allow their work to be
copied, give or ask for assistance from another student
without permission, refer to unauthorised notes, books,
electronic devices or other reference material, or take part in
the assessment pretending to be another student, or allow
another student to impersonate them
Council Means the Council of the University
Defeat the ends of justice “Defeat the ends of justice” is a formal legal phrase that
means an attempt to prevent the outcome of justice. False
evidence or conspiracy to hide evidence from a disciplinary
tribunal would be an attempt to defeat the ends of justice
Expulsion Means the permanent termination of a student’s registration
with the University, along with the immediate loss of all
privileges flowing from such registration. A student who is
expelled from University is, by virtue of such expulsion,
automatically also expelled from any Residence the student
may reside in.
Institution Refers to the Durban University of Technology
Institution’s Policy A policy approved by the Durban University of Technology
Misconduct Misconduct refers to actions/offences that are in breach of
University rules
Plagiarism Plagiarism the submission, by any person or group of persons,
without acknowledgement, of written, visual or oral material,
or an idea or opinion, originally produced by someone else
and passing it off as one’s own original work. The
Institution’s Plagiarism Policy and Procedures for staff and
students also refers
Precautionary Suspension When a student is ordered not to attend any University
activity and/or remain in residence pending representations
from the student and a final decision on whether to proceed
with formal charges in a disciplinary matter
Presiding Officer An individual appointed by the University to chair a
disciplinary tribunal
Prosecutor An individual appointed by the University to present the
charges and lead evidence against an accused student before a
disciplinary tribunal
Registrar The Registrar of the University
Representative Any person representing or assisting an accused student at a
disciplinary hearing
85
Residence means a building belonging to or leased by the University
for housing students, either on or off the campus
Student When disciplinary action is being contemplated in terms
of this disciplinary code a student means the following
persons:
(a) Any person who is registered as a student at
the University.
(b) Any person who has been accepted by the University
with a view to his/her becoming a registered student.
(c) Any person who, after being a registered as a student
has left the University where the question of the
propriety of a degree improperly obtained, or of
conduct during an examination, is in issue.
(d) Any person contemplated in (a) to (c) above when
disciplinary proceedings are instituted (this will include
when notice of a hearing has been served on that
person) until disciplinary proceedings (including any
appeal proceedings) are finalised;
Student Disciplinary Tribunal A panel of members constituted by the University to
consider evidence and arguments presented to it when a
student faces charges of misconduct
Student Representative Council The body appointed to represent all students in terms of
the Statute
Suspension Suspension in the context of a disciplinary sanction
means that a student may be ordered not to attend
classes live in a student residence of the University
and/or participate in any other University activities for a
period of time.
86
SR1 REGULATION OF STUDENT LIFE ON CAMPUS
(1) THE ENACTMENT OF REGULATIONS
The Institution respects and is determined to protect the dignity, integrity and reputation of
the individual. At the same time it requires that students comply with those conventions and
regulations of Institutional processes and life which it feels are necessary to maintain order,
to protect individuals and property and to fulfil its purposes and responsibilities as a tertiary
academic institution. To this end the Institution realises that the prevailing rules in matters
of student discipline must continue to be that of common sense, the balance of probabilities,
the audi alteram partem rule and other relevant rules of natural justice. The Institution’s
regulations are intended to formalise general standards of student conduct and will come
into effect only after approval by Council on recommendation of appropriate committees
on which the student body shall be represented by its Student Representative Council.
The Institution’s regulations do not contemplate specialised regulations or rules governing
academic, business or contractual matters, or rules or regulations published by
administrators, students or staff for the control of facilities or programmes, such as those
not normally submitted to Council for approval. Generally understood standards of conduct,
such as respect for the persons and property of others, continue to apply and may form the
basis of disciplinary action though nowhere specified in particular detail.
It is the general intention of the Institution to bring students into active participation in the
formulation of Institution regulations and to encourage the inclusion of students as active
participants in the formulation of those regulations to the extent that such involvement can
be accomplished reasonably and practicably.
The Students’ Disciplinary Code is aimed at:
1.1 upholding the name and reputation of theUniversity;
1.2 maintaining order, discipline, safety and security at the University;
1.3 ensuring the integrity of the academic processes of the University; and
1.4 assuring the quality of the assessment processes at theUniversity.
Any conduct of a student which contravenes the Disciplinary Code and/or negatively impacts
on these goals may be regarded as misconduct and subject to disciplinary measures.
(2) STANDARD OF FAIRNESS AND STUDENT RIGHTS IN DISCIPLINARY
CASES
Certain procedural rights are guaranteed to a student in any Institution’s disciplinary
proceedings in which the student stands to bear a significant injury, such as expulsion,
suspension or recorded reprimand. A student subject to such disciplinary action is in danger
of injury to that student’s reputation, opportunity to learn and earning power. Following an
alleged act of misconduct and until final disposition of the charges, the status of a student shall
not be altered nor the student’s right to be present on campus and to attend lectures
suspended, except for reasons relating to the student’s physical or emotional safety and
wellbeing or for reasons relating to the safety and wellbeing of other students, staff, or
Institution property, or for reasons relating to the protection of the normal functions of the
Institution.
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SR(1)(2)(cont)
Changes of the status of a student that are not disciplinary in character and intended neither
as punishment nor as censure, but required by administrative, academic or security interests
of the Institution and its community, are not governed by these disciplinary procedures. A
list of basic rights of students in any disciplinary proceeding is set out below:
(a) The right to notice on charges whenever formal action upon such charges is initiated,
such notice to be given within a reasonably prompt period and with sufficient
particularity as to the facts that the student may reasonably prepare a defence, with
reasonable and appropriate recesses and continuances being provided to all parties.
(b) The right to cross-examine any witnesses appearing against the student, to produce
witnesses on the student’s own behalf, to present evidence, to know prior to hearing
the contents of and the names of the authors of any written statements which may be
introduced against the student, and to rebut unfavourable inferences that may be drawn
from such statements. The right not to be compelled to be a witness against oneself or
to have one’s silence taken as an indication of guilt.
(c) The reliance upon evidence shall be determined on the balance of probabilities.
However, rules of evidence in courts of law shall not as such be strictly enforced.
(d) The right to be accompanied and represented in all procedures by a representative,
including a legal representative of the student’s own choosing, and at the student’s own
cost.
(e) The right to appeal against decisions to a higher authority or hearing body within the
administrative processes provided.
(f) The right to have one’s case processed without prejudicialdelay.
(3) RULES FOR STUDENTS
Every student, by completing a declaration of acceptance of the rules and regulations of the
University at registration or by merely being registered, becomes subject to all the rules of
the Institution as approved by the Council and liable for any proven offence committed
whilst a registered student.
(a) Offences which could result in disciplinary action include, inter alia, thefollowing:
(i) any act or omission which constitutes or amounts to a common law or statutory
crime;
(i) interference by violence, threats of violence, or any other means, with the rights
of others to express their views by means of speech, writing or print or other
media dealing with the matter;
(i) use of the freedom of expression allowed within the Institution to make
statements or propagate views or encourage actions that threaten or infringe the
dignity or the rights of others including social media bullying;
(iv) failing, without just cause, to comply with an order given by the Vice Chancellor
or his/her nominee to attend an inquiry in terms of the rules approved by the
Council for the purpose of giving evidence or responding to allegations;
(v) knowingly giving false evidence at, or in connection with, such inquiry;
(vi) intimidating a person who is a potential witness at such aninquiry;
(vi) behaving inappropriately when participating in any Institutional activity, academic
or non-academic, whether within or without the precincts of the Institution,
misbehaving in any part of the Institution and conduct whether within or without
the precincts of the Institution that tends to bring discredit upon the Institution;
or
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SR1(3)(a)(cont)
(vi) refusal to comply with a lawful, reasonable instruction issued by a competent authority
of the University
Furthermore, a student shall not under any circumstances:
(ix) use violence, threats of violence, intimidation or any other behaviour which
either causes or threatens to cause harm to another individual or damage to
property;
(x) obstruct, attempt to obstruct, or engage in conduct likely to obstruct any officer
or member of the staff of the Institution in the performance of their duties;
(xi) wilfully damage, deface, or remove any property in the ownership, occupation or
possession of the Institution;
(xi) occupy, use or be present upon any property or premises of which the Institution
is owner or occupier after being required to leave by a member of staff of the
Institution (including but not confined to a warden of a residence and a security
officer), acting within the scope of their duties;
(xi) participate in any initiation processes ofstudents;
(xiv) be in possession of firearms or explosives on the Institution’s premises;
(xv) be in possession of, use or deal in drugs in contravention of the Abuse of
Dependence Producing Substances and Rehabilitation Centres Act (Act 41 of
1971);
(xvi) consume, possess, sell or serve any alcoholic beverage or any intoxicating
substance on the Institution’s premises or present themselves at the University
when intoxicated:
(xvi) smoke in areas designated as non-smoking areas;
(xvi) be present on the Institution’s premises while suffering from a notifiable disease
until the Head of Department concerned has received a medical certificate to the
effect that the student may return to the Institution without risk of infecting
others (Rule G3(1) (l) and (m) refers;
(xix) refusal to comply with health and safety requirements as prescribed by a
department for health, safety and professional reasons.
(xx) breach the traffic rules of the university; or
(xxi) contravene the rules embodied in this Rule Book for Students and/or the
Departmental Handbook for the instructional programme for which the student
is registered, or any other rules approved by Council.
(xxi) declare any false information when completing any prescribed Institution form,
or in any submitted documentation, or withhold any material information (e.g.
when registering, applying for financial assistance) – (Rule G3(1) (b) refers;.
(xxi) Non-compliance with any protocols relating to student demonstrations, university
gatherings and functions
(xxiv) Non-compliance with any executive orders issued by the executive management
or an officer so delegated to issue such;
(xxv) Impersonate any official of the university
(xxvi) Participate in any fraudulent and/or corrupt activities
(xxvi) Defeat the ends of justice
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(b) Students shall also acquaint themselves with and comply with such rules as are
prescribed by the following university structures and institutional policies:
• Institution libraries; residences;
• Students’ Representative Council (and committees);
• Sports Union Council;
• Computer laboratories and
• Policy for Students on Access and Acceptable Use of Electronic Resources.
• Social Media Policy
• Any other official structure or institutional policy of the institution aimed at
promoting good order and governance.
(c) Furthermore, students must also acquaint themselves with all rules of the institution
not covered in this general handbook and comply with the rules relating to
examinations and academic programmes.
(d) Admission of Guilt
(Only applicable to offences in relation to Rule G13(1))
1. A student who is alleged to have cheated in any class test, examination, assignment,
project or similar form of assessment may, instead of being charged as provided in these
rules, be permitted by the Prosecutor to admit guilt by signing the approved form if the
offence or a similar one has not occurred previously.
2. For the purpose of this rule, cheating includes all forms of cheating as defined in this
Code.
3. If a student admits guilt as above, the result of the assessment in question shall
automatically be cancelled and one or more of the following sentences shall apply:
(i) Automatic cancellation of registration from the subject/module in question; and
(ii) Registration for the module/subject in question may only take place after serving a
period of suspension from the subject/module for a semester or year depending
on whether the subject/module is an annual or semesterized one;
(iii) A fine not exceeding R2000 and/or with the relevant HOD’s consent, duties as
specified by the HOD, to be performed by the student under the HOD’s
supervision for a period stipulated by the Prosecutor, for which no remuneration
or credit will be received by the student and
(iv) The admission of guilt shall be recorded on the record of the student for the
duration of the student’s studies at the Institution for use only within the
University.
4. A student who alleges that an admission of guilt form was signed by mistake, or by
reason of irregular procedure may, within 3 days of signing the admission, apply in
writing to the Prosecutor, giving reasons for the application to withdraw the
admission of guilt. Such an application shall be investigated by the Prosecutor who
may set aside the admission of guilt, in which case the matter shall be referred to
the Student Discipline Court for a charge of cheating.
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SR2 OFFICIALS AND PROCEDURE FOR DISCIPLINARY PROCEEDINGS
(1) The Vice Chancellor
The general supervision and control of student discipline is vested in the Vice Chancellor by
virtue of the provisions of the Higher Education Act (No. 101 of 1997) as amended and its
accompanying regulations. By virtue of the powers vested in the Vice Chancellor, he/she may
request any member of staff to assist with the execution of his/her duties, which includes the
maintenance of discipline and order in the Institution. The officers and tribunals described in
this document are thus appointed and constituted by the Vice Chancellor or an official
delegated by him/her, and any powers that these officers or tribunals have by virtue of this
document are delegated to them by the Vice Chancellor. The officers and tribunals
appointed and constituted by this document are thus directly responsible to the Vice
Chancellor for the execution of their duties.
(1) The Executive Manager responsible for student discipline, who shall normally be the
Registrar, shall exercise all executive authority regarding levels 1 and 2.
(2) Preliminary Investigation
Prior to any matter being referred to the Registrar for the purposes of disciplinary action
being taken against any student, there must be a preliminary investigation, authorised by the
relevant HOD, which has determined that there is prima facie evidence that misconduct has
taken place.
Such a preliminary investigation must provide written submissions to the Registrar as to why
disciplinary action must be instituted and must include statements and evidence relating to
the misconduct.
(3) The Presiding Officer
Each of the official tribunals mentioned below shall have a Presiding Officer.
The Presiding Officer for the respective tribunals shall be:
First Level Tribunals
Academic Heads of Department
Residence Disciplinary Tribunal – Residence Coordinator
Second Level Tribunals
Student Disciplinary Tribunal – Executive Manager or the Registrar’s nominee/s
Third Level Tribunal
Appeals Tribunal – Vice Chancellor’s nominee/s
(4) Prosecutors
The prosecutors appointed in terms of the respective constitutions of each tribunal shall:
(a) consider any report or written statement which may have been made concerning the
conduct of the student concerned;
(b) obtain such other evidence as they may deem necessary;
(c) decide whether the tribunal which they serve has the jurisdiction to hear the matter
and if not to refer it to the appropriate tribunal;
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(d) decide whether to charge the student concerned;
(e) recommend to the Registrar that the student should be placed on precautionary
suspension until the matter is heard by a Tribunal. Students placed on precautionary
suspension may not participate in any academic and non-academic activities, unless the
terms of the precautionary suspension indicate otherwise.
(e) draft the charge; and
(f) appear before the relevant tribunal and prosecute thecharge.
(g) ensure that there are reliable witnesses for the case and that they will appear before
the tribunal.
SR3 FIRST LEVEL TRIBUNALS
The following form the primary level of disciplinary control for minor transgressions (those
transgressions that are not included in SR1(3) above (Rules for Students):
(1) Academic Heads of Departments
(2) Residence Disciplinary Tribunal.
Reports on cases dealt at these levels must be filed quarterly with the Registry, for record,
monitoring and evaluation purposes.
(1) Academic Heads of Department
(a) Any person may report any incident relating to an alleged breach of discipline or an act
amounting to misconduct by a student to the relevant Head of Department. The Head
of Department or his/her delegate with relevant seniority and experience, having
conducted an informal investigation into the alleged incident of misconduct, may:
• Write a letter of warning to the student, setting out clearly, the reasons for such
a warning.
• In more serious cases, as those covered in Rule SR3 above as well as Rule G13
(Rules for students), decide to report the matter for disciplinary action to the
Registrar. Depending on the severity of the alleged offence, and as determined
by the Registrar, the student concerned may attend further lectures pending the
finding of the Student Disciplinary Tribunal. However, if during this time, the
student allegedly commits any further breach of discipline or act of misconduct
during a lecture, which is similarly reported to the Prosecutor of the Student
Disciplinary Tribunal, the student may, at the discretion of the Registrar, be
refused entry onto any Institution campus, including a student residence, pending
the finding of the Student Disciplinary Tribunal.
• Not pursue the matter further
(b) A student may appeal against the decision of the Head of Department to the Executive
Dean of the Faculty, in terms of the approved process of dealing with student issues,
as approved by Senate. The Executive Dean’s decision is final for this level of cases.
(2) RESIDENCE DISCIPLINARYTRIBUNAL
In the first instance, transgressions in the residence must be investigated by the Manager:
Housing or his/her nominee who should attempt to resolve the matter. In certain instances
matters maybe referred to the Residence Disciplinary Tribunal or in more serious cases, to
the Student Disciplinary Tribunal. In the event that a matter shall be referred to a Residence
Disciplinary Tribunal, the following arrangements shall apply.
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(a) Composition
The Residence Disciplinary Tribunal consists of at least three of the following:
• A properly qualified and experienced chairperson appointed by the Manager of Housing
• The Residence Coordinator of a specific residence(Prosecutor)
• 1 residence advisor in the respective residence of the student
• 1 Central House Committee (CHC) chairperson or delegatedrepresentative
• 1 House Committee (HC) representative of the respective residence
• 1 Residence Advisor (RA) from another residence, appointed by the Manager Housing
(b) Scope of Jurisdiction
(i). The tribunal shall deal with first – time offences related to but not limited to the following:
• Vandalism
• Breakages
• Behavioural offences such as instigation of misconduct, refusal to comply with a lawful
instruction, possible damage to the image of the residence, unauthorized activities,
disrespectful behaviour to other students or officials at the residence.
• Making false statements
• Squatting, subletting, cohabitation.
• Any other matter that in the opinion of the Manager : Housing is a breach of residence
rules, but not serious enough to be referred to the second level Student Disciplinary
Committee
(ii). Repeated contraventions and transgressions of the same offence or offences of a more
serious nature must be referred to the Student Disciplinary Tribunal.
(iii). Should the student charged not appear before the Tribunal at the time and place indicated in
the written notice or subsequently at any postponement of such enquiry, the Tribunal may
proceed in either of such events with its consideration of the charge in the absence of such
student if the Tribunal is satisfied that the student’s non-appearance is wilful and without
just excuse.
(c) Range of Sentences
In the event of a student being found guilty by the Tribunal, one or more of the following
sentences may be imposed:
(i) A fine not exceeding R1000 or duties to be performed by the student for a stipulated
period as prescribed by the Residence Manager.
(ii) Costs of breakages/damages
(iii) Final warning
(d) Appeals at First LevelSentencing
All appeals at this level must be dealt with by the Executive Dean/Dean of Students who
shall be the final authority on such appeals.
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SR4 SECOND LEVEL TRIBUNAL
The second level tribunal is called the Student Disciplinary Tribunal. This tribunal will hear
all cases outside the jurisdiction of the first level tribunal as determined by the respective
prosecutors. These cases will include those breaches of Rule SR1 (3) as well as rules included
in the University’s rulebooks.
(a) Composition
The Student Disciplinary Tribunal shall consist of a Presiding Officer from an approved
panel; and at least two of the following:
• the Registrar’s nominee;
• the head of the department in which the accused student is registered, or the
head’s nominee;
• a registered student nominated by the SRC unless the accused is a member of the
SRC, in which case this position on the Tribunal shall be occupied instead by the
elected student representative of the faculty in which the accused student is
registered;
• the Executive Dean of the Faculty or nominee in which the alleged offender is a
student.
The composition of the Tribunal for any particular case shall be determined by the
Registrar.
Any potential member of the Tribunal shall recuse him/herself if the member has been
closely involved in the matter which is the subject of the inquiry.
The decision of the majority of members of the Tribunal shall be the decision of the
Tribunal. The Presiding Officer shall have a deliberate and deciding vote.
(b) Scope of Jurisdiction
(i) The Student Disciplinary Tribunal shall deal with all cases allocated to it by the
Registrar, and all cases outside the jurisdiction of the first level tribunal. The
provisions of the Higher Education Act and the Statute and any amendments
thereto shall apply in respect of all matters relating to such adjudication.
(i) A student against whom a charge of misconduct is being investigated by the Tribunal
shall be informed of the nature of the charge and shall be required to appear
personally before the Tribunal. Provided that in the case of a minor the student’s
parent or legal guardian shall be informed, if possible, of the charge against the
student.
(i) Should the student charged not appear before the Tribunal at the time and place
indicated in the written notice or subsequently at any postponement of such
enquiry, the Tribunal may proceed in either of such events with its consideration
of the charge in the absence of such student if the Tribunal is satisfied that the
student’s non-appearance is wilful and without just excuse.
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c) Range of Sentences
In the event of the Tribunal finding the student concerned guilty it may impose one or
more of the following sentences:
(i) in the case of academic irregularities such as cheating in examinations and or tests
[Rule G13(1)] refers:
• disqualification from entry to examinations and/or cancellation and forfeiture
of year/semester marks and/or examination results on conviction for
dishonest or irregular conduct in relation to tests, examinations or other
forms of assessed work;
• a fine not exceeding R3000 and/or with the relevant HOD’s consent, duties
as specified by the HOD, to be performed by the student under the HOD’s
supervision for a period stipulated by the Tribunal, for which no
remuneration or credit will be received by the student.
• A period of suspension from registration for the subjects/modules affected
by the transgression for a period of registration, not exceeding a semester
or a full year (in the case of annual subjects/modules).
• Longer-term suspension or Expulsion in the case of a repeat offence.
(ii) in the case of other behavioural, non-academic irregularities:
One or more of any of the following and any other as determined by the Tribunal:
• any of the sentences that fall within the jurisdiction of first level tribunals;
• a requirement that the student write a letter/s of apology to persons affected
by the student’s misdemeanour;
• a fine not exceeding R3000;
• Costs of any damages caused by the student.
• prohibition from visiting certain specified areas;
• suspension from the university, including the university residences, for a
period of registration;
• expulsion from the Institution;
• with the relevant HOD’s consent, duties as specified by the HOD, to be
performed by the student under the HOD’s supervision for a period
stipulated by the Tribunal, for which no remuneration or credit will be
received by the student.
• Exclusion from participating in any student leadership positions
(d) Suspension of Sentence
The Tribunal may suspend any sentence imposed by it for the remainder of the time
that such student is registered as a student at the Institution upon such conditions of
good behaviour as it deems proper and provided that a similar offence is not committed
during that period.
(e) Publications of Findings
The Tribunal may direct that its findings, together with the sentence or sentences
imposed and, if the Tribunal specifically so directs, without reference to the name of
the student, be published in such a manner as the tribunal may determine.
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(f) Reporting of Findings
At the conclusion of every inquiry the Tribunal shall notify the student concerned and
the Vice- Chancellor’s Tribunal of its findings and sentence it may have imposed and
any publication it may have directed. The Tribunal may instruct the Registrar to report
the findings of any particular case to the parents, guardians, sponsors of the student(s)
involved, and/or other educational institutions.
(g) Record Keeping
The Tribunal shall keep a record of all sentences imposed by the Tribunal.
(h) Automatic Review of CertainSentences
The case of any student who, upon being found guilty, is sentenced to exclusion from
the Institution for a stated period, disqualification from writing examinations, expelled
from a residence or expelled from the Institution, shall be reviewed by the Appeals
Tribunal before the sentence becomes final (SR5 (1)(b) also refers). Such exclusion,
disqualification or expulsion shall be suspended pending the outcome of the review of
the Appeals Tribunal. However, no test, assessment and/or examination result of the
student(s) involved will be published in the interim.
SR5 THIRD LEVEL TRIBUNAL
(1) The Appeals Tribunal
The Vice-Chancellor is the final authority for all matters of student appeals. To assist the
Vice-Chancellor in making a decision on appeals, the Vice-Chancellor may constitute an
appeals tribunal to hear a specific case, and to make a recommendation to him/her.
(a) Composition
The Appeals Tribunal shall consist of:
(i) A Chairperson appointed by the Vice-Chancellor, and at least 2 of the
following:
• A Deputy Vice-Chancellor;
• Dean of Students;
• One or more members of staff nominated by theVice-Chancellor;
• Relevant Executive Dean or his/her nominee.
(ii) The President of the SRC or an SRC member nominated by the President or a
member of staff nominated by the SRC shall be invited to attend any hearing of
the Tribunal as non-voting members, provided that the SRC member
nominated by the President may not attend if he/she is the subject of the appeal,
or acted as a member of or was a witness in a lower level tribunal for the same
case.
(iii) Any member of the Appeals Tribunal who acted as a member of or was a witness
in a lower tribunal for the same case shall be asked to recuse him/herself from the
Appeals Tribunal.
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(b) Scope of Jurisdiction
The Appeals Tribunal is the highest disciplinary tribunal in the Institution and will deal
only with appeals submitted to it by students who have had sentences imposed by the
lower tribunal and shall automatically review sentences involving suspension and
expulsion of students determined by the Student Disciplinary Tribunal. The Appeals
Tribunal makes recommendations to the Vice-Chancellor who makes the final decision
on any appeal/automatic review.
(c) Range of Sentences
The Appeals Tribunal has the same range of sentences as that of the Student
Disciplinary Tribunal – see paragraph SR4(c) above. The Tribunal may confirm, set aside,
or change any sentence passed by a lower tribunal. In the event of the Tribunal changing
a sentence passed by a lower tribunal, the Tribunal shall supply the lower tribunal with
reasons for changing the sentence.
(d) Collective Sentences
The Tribunal may impose one or more of the abovementioned sentences upon the SRC
or upon the Residence Committees, Sports Union, student societies, clubs or any other
Institution organisation or body, or upon a group of students, provided that collective
sentences may be imposed only if, after all reasonable steps have been taken, none or
only some of the individual students who were responsible for the breach of discipline
or misconduct can be identified, and provided further that where such collective
sentence takes the form of an imposition of a fine, no individual student shall be required
to pay more than R2000 excluding any cost of damages.
(e) Precautionary Suspension of Student Pending anInquiry
The Tribunal may, if it considers such a step to be in the interests of the student or the
Institution, order any student against whom there is an allegation of breach of these rules
to comply with one or more of the following directions until the expiry of a period not
exceeding 60 days or until the final disposition of the inquiry under these rules,
whichever shall occur first:
(i) to cease attending lectures;
(ii) not to enter the precincts of the Institution or such portion thereof as may be
specified by the Tribunal;
(iii) not to bring a motor vehicle into the grounds of the Institution; or
(iv) to cease to reside in a residence of the Institution.
(f) Suspension of Sentences
The Tribunal may suspend the operation or execution of any sentence imposed by it
or by any other tribunal (upon appeal or referral) for a period not exceeding 90 days
and upon such conditions of good behaviour as it deems proper.
(g) Retention of sentences on academic transcripts of students
Should a student be found guilty of any misconduct, the statement of conduct on the
academic transcript shall indicate the nature of the misconduct and the sentence. The
statement shall be retained on the transcript of the student for the duration of the
student’s studies at the University, unless the Tribunal specifically directs:
1. That the records of the student shall not beendorsed,
or
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2. That the endorsement shall remain on the student’s record after completion of the
student’s studies at the University and stipulate the period for such endorsement
to remain.
SR6 APPEALS
(1) Hierarchy of Appeal
A student, who is found guilty by any tribunal discussed above, may appeal against the verdict
or the sentence. Appeals against a verdict of a first level tribunal shall be heard by the
Executive Dean/Dean of Students. Appeals against a verdict of the Student Disciplinary
Tribunal will be heard by the Appeals Tribunal. There are no further internal appeals
processes against decisions passed by the Appeals Tribunal.
(2) Procedure
As a result of a finding of guilty, a student may within a period of 10 days of the imposition
of any sentence appeal in writing to the next higher tribunal, setting out fully the grounds
for such appeal. The appeal body may call for any additional documentation or other
evidence it deems relevant.
The appeal body shall, based on the evidence before it, have the power to confirm the
decision of the tribunal a quo in all respects, or to alter it as to the findings and/or the
sentence imposed.
(3) Suspension of Sentence during Appeals
The lodging of an appeal shall suspend the operation of any sentence by a tribunal pending
the outcome of the appeal.
SR7 ENFORCEMENT AND NON-ENFORCEMENT OF CERTAIN SENTENCES
Whether the sentence imposed on a student in terms of these Rules consists of the payment
of a fine or of reparation of damage caused or the performance of some other act, the
student concerned may be excluded by the Vice Chancellor from the Institution until the
payment is made or action performed.
If the operation or execution of any punishment has been suspended in terms of these Rules
and the student has observed, throughout the period of suspension, all conditions specified,
such punishment shall not be enforced.
SR8 PROCEEDS OF FINES
The proceeds of any fine or payment of reparation of damage caused imposed in terms of
these Rules shall be paid into the general funds of the Institution.
SR9 APPEALS AGAINST EXPULSION
(1) Should the Appeals Tribunal, in reviewing a case before it, imposes a sentence of
expulsion against a student, or decides to uphold a sentence of expulsion passed by the
Student Disciplinary Tribunal, no further appeals may be made by the student until a
period of four years has elapsed following the expulsion.
(2) An appeal made in terms of SR9 must be made in writing to the Registrar and must
provide a motivation with supporting evidence as to why the student should be
reconsidered for admission to the University.
(3) Should a student appeal an expulsion from the University after the four year period,
such an appeal may be considered by an ad-hoc committee or individual appointed by
the Vice-Chancellor.
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STUDENT IT SERVICES INFORMATION
1. Student IT Services
If you have registered as a student at DUT, an email account would have automatically been created for
you upon enrolment and payment of fees. Log in using your student number that you have received via
email or SMS and pin (pin must be entered starting with number 9, followed by your birth month and
day), enter pin in this format: 9mmdd.
To gain access to your account on the e-mail system, you will need to know your DUT student number
which is printed out on your identification card below the bar code.
You can access your DUT mailbox either on campus or from home by typing the following URL into
your web browser: https://outlook.com/dut4life.ac.za you will be prompted for a user login and
password as shown below:
You will need to type in your student number and password to login, for example
Username: [email protected]
Password: ************ your password will be as follows:
First Time Entering Students
DUT (password for the first time is in the format $$DutYYMMDD where “YYMMDD” is the first 6
digits of your id number). An example of this is:
Username: [email protected]
Password: $$Dut760504
Returning Students
They must use the password that you have been using to access your email and or student portal Note
that this password is case sensitive.
International Students
The Faculty Office along with the International office will assist with any queries in this regard.
The official email address that MUST be used for all student correspondence will be via the dut4life
email address.
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2. Student Portal
As a DUT student, you have access to the Student Portal which will consist of student related
information and links to other systems.
To access the student use the following link:
https://dut4lifeac.sharepoint.com/sites/dutstudentportal
When the browser opens you will see the Student Portal which looks similar
The Student Links on the Student Portal above are for the following applications:
ITS (Student Information)
DUT4LIFE
DUT Internet Site
Library
Blackboard
Detail User Guide (OWA)
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DUT4life account.
Upon successful logon, if prompted, enter the time zone or search for Pretoria/Harare. Thereafter your
mailbox will open.
Send an e-mail, select New, and enter the recipient in the To: field, type in the subject, the body of the
e-mail and select Send.
change the default password, Select Options, Select See all Options and Select Change your Password
from the list of shortcuts.
For more details go to www.outlook.com/dutlife.ac.za
3. DUT4life – Office 365 Suite
DUT4life is a branded collaboration
suite, which is part of Microsoft’s Live
Services. The suite consists of e-mail,
One Drive (on-line storage) and on-line
office applications (Word, Excel,
PowerPoint & OneNote). To access the
office 365 suite, browse the following
URL: https://office.com login with your
email address
Note: ALL official DUT communication
will be sent to your
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4. Student Information
From the student portal click on ‘Internal access to ITS student information system…’ If you do not
have a pin, first REQUEST A PIN by entering your student number and clicking on the [Request A
Pin] tab in the screen that appears below.
A PIN will be emailed to your dut4life email account. Access your email from the student portal to
retrieve your pin. Use your student number and the PIN provided to access the ITS system.
The ITS iEnabler system allows you access to the following:
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5. Student Kiosk
Some campuses have student kiosks that can also be used to access student information.
Requirements to use Kiosk
Students must have a PIN which is obtainable as mentioned previously in this document (see
number 4 on the previous section regarding Request a Pin) or contact your faculty office or
open access labs for assistance.
Steps to use Kiosk after obtaining pin code
Click on Student using the mouse or the touch screen
Swipe your student card, mag-strip facing you and swipe from left to right or
Type in your student number manually
Click on pin using the mouse and enter your pin code
If pin code does not work, click on help to obtain assistance
Click on login or touch on login button with your finger
You can now use the mouse to touch screen to explore using the student enquiry option Do
not forget to logout.
NB: If the Kiosk is not working please report it to the nearest Faculty Office or Open Access Lab
6. Student SMS Services
Do you want your Financial Balance OR Examination Results SMS the following to 34763 For
Financial balance:
DUT space STUDENT NUMBER space B For Exam results:
DUT space STUDENT NUMBER space R
7. ITS Mobi App Did you
know?
You can get use the ITS Mobi App to obtain your financial balance and examination results and much
more?
Link is available on the Student Portal and DUT Website. Use your
iEnabler Student Number & Pin to log on.
103
8. Student MySite
What is a MySite
Student My Site is a personal site that gives you a central location to manage and store your
documents, content, links, and contacts. My Site serves as a point of contact for other users in
your organization to find information about you and your skills and interests.
How to Create your MySite
As a DUT student, you have access to the Student Portal. When you login to the student portal,
you see a link to MySite on the top right-hand corner. When you click on it for the first time it
will request you for a user id and password. Once you entered a valid user id and password, the
system will create a mysite for you. Or if you already created your Mysite you would be able to
login to your mysite.
See below for sample of a Student Mysite
If you have further enquiries about IT Services, please ask the
LAB Technicians in your faculty
The DUT Handbook 2024 can be accessed online. For more information and inquiries, please navigate to the DUT portal. All details are available on the institution’s official website.
- Visit the official website via this link >> https://www.dut.ac.za/
What to do Next;
However, if you have any queries regarding the DUT Prospectus, Handbook, Year Book, Diary, and Brochure 2024, Please kindly DROP A COMMENT below and we will respond to them as soon as possible.
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